Property Administrator

Job Summary

A professional commercial property management team in Los Angeles, CA is seeking an experienced Property Administrator for a temp-to-hire opportunity. This role is ideal for a highly organized administrative professional with hands-on Yardi experience and a strong background supporting tenants, vendors, invoices, work orders, contracts, and property operations.

The Property Administrator will serve as a key point of contact for tenants, guests, vendors, and internal team members while helping keep day-to-day property operations running smoothly. This is a great opportunity to join a stable, team-oriented environment with supportive leadership, consistent weekday hours, and the chance to become an integral part of a well-established commercial property management operation.

Key Responsibilities

- Serve as the front desk point of contact for tenants, guests, vendors, and visitors while providing professional customer service.
- Manage tenant communications, incoming calls, emails, mail distribution, office supplies, and general office organization.
- Organize, dispatch, track, and respond to work orders through the property work order system.
- Scan, code, and process invoices in Yardi according to property budgets, including bill-back charges and tenant change forms.
- Assist with vendor service contracts, amendments, signatures, insurance certificates, compliance tracking, and vendor file maintenance.
- Support tenant relations programs, newsletters, amenity access requests, utility tracking, Energy Star Portfolio Manager updates, and new tenant property information books.

Compensation and Benefits

- Pay: $30.00 to $33.00 per hour.
- Job Type: Temp-to-Hire.
- Schedule: Monday through Friday, 8:00 AM to 5:00 PM.
- Work Arrangement: 100% onsite.
- Location: Los Angeles, CA.

Required Qualifications and Skills

- Manage daily property administration, front desk support, tenant communications, and vendor coordination.
- Process invoices, bill-backs, tenant forms, and property documentation using Yardi.
- Coordinate work orders, vendor contracts, COI compliance, property files, and tenant support requests.
- Support utility tracking, tenant relations activities, office operations, and property management reporting.

- 3 to 5 years of relevant administrative, property management, or commercial real estate support experience.
- Previous experience in property management, preferably commercial property management.
- Hands-on Yardi experience is required.
- Proficiency with Microsoft Office and standard office technology.
- Strong administrative, organizational, and follow-up skills.
- Excellent written and verbal communication skills.
- High attention to detail, accuracy, and document organization.
- Professional, friendly, customer-service oriented approach.
- Ability to manage multiple priorities, deadlines, tenants, vendors, contractors, insurance agents, and internal requests.
- Ability to work independently while supporting a collaborative property management team.

Preferred Qualifications

- Canva experience is a strong plus.
- Notary certification is a strong plus.
- Experience reviewing insurance certificates and supporting vendor compliance.
- Experience using Energy Star Portfolio Manager.
- Commercial real estate or commercial property management experience.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

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We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.