Construction Office Manager / Bookkeeper

Job Overview We are a growing construction and real estate development company focused on delivering high-quality residential and commercial projects throughout the Greater Boston area. Our team combines hands‑on construction expertise with an entrepreneurial approach to development, managing projects from acquisition and planning through construction and final delivery. Position Summary Construction Office Manager / Senior Bookkeeper – The ideal candidate will support construction operations, accounting functions, and office administration. They will serve as the operational backbone, maintaining accurate financial records, supporting project-related accounting, coordinating compliance documentation, and ensuring day‑to‑day office functions run smoothly. Key Responsibilities Financial & Accounting Administration: Manage accounts payable, accounts receivable, invoicing, collections; maintain accurate accounting records and financial documentation; perform bank, credit card, vendor reconciliations; assist with payroll administration; support month‑end and year‑end processes; maintain records across multiple projects and entities. Construction Accounting & Project Support: Assist with project cost tracking, job costing, progress billing, invoicing, project financial reporting; track project expenses; coordinate financial records between project management & accounting systems; support budget monitoring and cost reporting. Development & Transaction Administration: Maintain documentation related to development projects and real‑estate transactions; coordinate financing, lender requests, draw packages; organize contracts, insurance, transaction files; assist with closing documentation. Office Operations & Compliance: Manage office administration and workflow coordination; maintain vendor, subcontractor, compliance documentation; track certificates of insurance, vendor records, contracts; coordinate onboarding paperwork; support leadership with reporting, scheduling, admin; improve internal processes and operational efficiency. Qualifications 7+ years experience in construction accounting, bookkeeping, office management, or related role. Strong understanding of construction industry workflows and documentation. Experience managing AP, AR, reconciliations, invoicing, and bookkeeping functions. Knowledge of job costing, project accounting, and construction financial processes. Experience supporting compliance, vendor management, and contract administration. Strong organizational skills with exceptional attention to detail. Ability to prioritize multiple responsibilities and work independently. Strong communication skills and professional presence. Preferred Qualifications Construction or real‑estate development industry experience. Experience supporting multiple projects and business entities. Familiarity with construction loan administration, draw requests, and project funding documentation. Experience with QuickBooks, Buildertrend, ADP, Excel, and cloud‑based document management systems. Background supporting growing construction or development organizations. Compensation & Benefits Competitive base salary: $110,000 – $140,000 per year. Comprehensive benefits package. Paid time off. Long‑term growth opportunity. Stable and collaborative work environment. Why Join Us? Join a stable and growing organization with a strong project pipeline. Play a highly visible role with direct exposure to ownership and decision‑makers. Take ownership of critical financial and operational processes. Work in a collaborative environment where contributions have direct impact. Opportunity to help improve systems, processes, and reporting as company expands. Competitive compensation and comprehensive benefits package. Long‑term career opportunity with significant responsibility and autonomy. EEO Statement Jobot is an Equal Opportunity Employer. We provide an inclusive work environment that celebrates diversity and all qualified candidates receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. Jobot also prohibits harassment of applicants or employees based on any of these protected categories. It is Jobot’s policy to comply with all applicable federal, state and local laws respecting consideration of unemployment status in making hiring decisions. Sometimes Jobot is required to perform background checks with your authorization. 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