Dealership Title Clerk / Administrative Assistant

Title Clerk/Administrative Assistant

We are a high volume auto dealer looking for a dependable person to handle the legal transfer of new and used vehicle documents through the Michigan Secretary of State and various office duties including Accounts Payable and Accounts Receivable.

Responsibilities:

• Processes all new and used vehicles for registration.
• Prepares tax and title documents.
• Submits all legal transfer work to the Secretary of State.
• Verifies that funds have been collected and the correct lien holder paid off before processing title applications.
• Checks for accuracy in the application and ensures that all information is complete.
• Maintains a system to verify out-of-state titles.
• Compiles and maintains a complete list of all outstanding title work. Reports to management on the status of any missing or problem titles and provides a current list of outstanding titles to the comptroller at the end of month.
• Signs over titles for all wholesalers who have paid in full. Prepares a monthly report to management of any funds not collected from wholesalers due to missing or incomplete title work.
• Stays abreast of title regulations. Attends seminars held by local licensing bureaus and any available training on title regulations.
• Processes invoices for payment to vendors
• Maintains payments that are owed to the dealership from various vendors.
• Cross-trains others to handle daily responsibilities in the event of an absence.
• Maintains accounting schedules that pertain to job duties.
• Maintains a professional appearance and a neat work area.

Qualifications:

• High school diploma or general education degree (GED); or one to three months related experience and /or training; or equivalent combination of education and experience
• Minimum of 1 Year dealership title experience.
• Ability to communicate effectively verbally in one-on-one situations to customers and other associates
• Valid driver's license with acceptable driving record
• Computer literate and must be able to learn Company software