Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to support a long-term contract assignment in Muskegon Heights, Michigan. This role focuses on bringing structure to a large volume of records, maintaining organized file systems, and assisting with daily office coordination. The position is part-time, with an expected schedule of 15 to 25 hours per week, and is well suited for someone who enjoys accurate, methodical administrative work.

Responsibilities:
• Review, sort, and arrange physical documents across multiple file rooms to create a clear and accessible records system.
• Alphabetize and categorize materials to improve file retrieval and maintain consistent organization standards.
• Upload documents into computer-based records systems with careful attention to accuracy and completeness.
• Develop and label binder-based filing structures to support ongoing document management needs.
• Perform data entry tasks related to file tracking, indexing, and administrative record updates.
• Provide front office and receptionist support, including answering inbound calls and assisting with routine administrative requests.
• Maintain orderly workspaces and monitor file organization to ensure records remain current and easy to locate.• Previous experience in administrative support, office coordination, or a similar clerical role.
• Strong ability to organize large volumes of paperwork with a high level of accuracy and attention to detail.
• Comfortable using computers for document uploading, file maintenance, and data entry activities.
• Ability to manage repetitive tasks efficiently while maintaining consistent quality.
• Strong communication skills, including the ability to handle inbound phone calls courteously and effectively.
• Capable of working independently in a part-time role and staying productive with minimal supervision.