Project Accountant

Job Summary

The Project Accountant is mainly responsible for assisting and supporting the project team by reconciling and maintaining complete and accurate project accounting records. The Project Accountant is also depended upon to provide timely and accurate financial information to project stakeholders including clients, subcontractors, vendors, the project team, and management.

Essential Duties and Responsibilities

• Attend project kick-off meeting. Review client contract for all pertinent financial information and note items, as required
• Attend monthly accounting staff meetings. Complete all duties in compliance with the month-end schedule
• Work on site with project management team (conditions permitting)
• Prepare monthly requisition for Project Managers’ review. This includes all costs for the month, subcontractor invoices, insurance, and all applicable taxes.
• Obtain the contract SOV and budget for review with Estimating and Project Management to properly assign phase codes and enter original budget into the accounting system
• Set up appropriate billing template for client billings, use the industry standard AIA format or client specific format, when warranted
• Escalate issues that may require further review and/or approval timely to ensure prompt resolution
• Review monthly and reconcile as required:
  • Owner change order requests, as prepared by project management. Update, and post as required
  • Subcontracts and subcontractor change orders and submissions. Verify established billing rates for all subs
  • Confirm receipt of all invoices by reviewing statements and inquire with subcontractors prior to month’s close, for any missing invoices.
  • Check invoicing forms and subcontractor progress for payment of all invoices. Follow up with client regarding project billings and payment status. Document delinquent receivable statuses weekly
  • Make sure all insurance, sales and use tax rates are current and accurately reflected on all invoices for client, subcontractors, and vendors
  • Compare cost and billings to date to ensure job is billed timely and properly. Identify and report any other variances to project management and accounting teams.
• Work closely with Project Management to assist with the following:
  • Update and balance all cost reports for financial projection and status reports monthly
  • Review budget adjustments before posting
  • Track budget and allowance expenditures
  • Close-out procedures. Ensure that all costs have been received, processed, and included in the final billing
  • Review all financial reports and provide documentation to support final project closeout
• Alert Project Management and Accounting Teams as follows:
  • Any instances that impede project billings
  • Any unaddressed, unresolved change orders both subcontractor and client related
  • Any instances that prevent close out documentation from being obtained
  • Any issues that may hinder the close-out process
• Respond to project vendors requesting payment status and other inquiries from project management team
• Stay current on industry standards for project accounting
• Other duties as assigned

Qualifications

• Bachelor’s Degree in Accounting or related field or an equivalent combination of education, training and/or experience
• 5+ years of experience in Project Accounting
• Proficiency with computer applications, including Microsoft Office Suite (Word, Excel, PowerPoint). Viewpoint/Vista, Procore or Textura is a plus
• Understand basic accounting principles i.e., journal entries, general ledger, etc.
• Effective verbal and written communication skills
• Strong interpersonal skills needed to communicate with multiple participants, at all levels, involved with a construction project (clients, subcontractors, vendors, project team)
• Excellent organizational and time management skills
• Ability to maintain discretion with confidential /proprietary information
• Ability to prioritize assignments and meet critical deadlines
• Ability to multi-task and meet deadlines

Holt Construction Corp. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, age.