Administrative Coordinator
Pacifica Continental
TITLE: Administrative Coordinator
DEPARTMENTS: Corporate Planning and NY Legal & Compliance Department ("NYLCD")
LOCATION: New York SUMMARY OF POSITION: This position is responsible for providing secretarial and administrative support primarily to the executive officers (Chief Finance Officer, Chief Administrative Officer, and/or, as time permits, Senior General Manager for business divisions). In addition, this position will provide administrative support to NYLCD. Fluency in Japanese: speak/read/write. ESSENTIAL FUNCTIONS:
DEPARTMENTS: Corporate Planning and NY Legal & Compliance Department ("NYLCD")
LOCATION: New York SUMMARY OF POSITION: This position is responsible for providing secretarial and administrative support primarily to the executive officers (Chief Finance Officer, Chief Administrative Officer, and/or, as time permits, Senior General Manager for business divisions). In addition, this position will provide administrative support to NYLCD. Fluency in Japanese: speak/read/write. ESSENTIAL FUNCTIONS:
- Provide advanced, bilingual secretarial support by maintaining schedules, making appointments, making travel and entertainment arrangements, processing expenses and coordinating guests' registrations and communicate schedule to all parties involved.
- Prepare or complete various reports, presentations, surveys and correspondences of a moderately complex and confidential nature.
- Answer and screen telephone calls, handle inquires, take messages and route calls to the appropriate persons and respond to requests for information.
- Issue invoices, process account payables/account receivables/allocations/amortization and vendor code applications for the NYLCD.
- Monitor and check the miscellaneous ledger and investigate entries as needed.
- Assist in coordinating board/executive/management meetings by checking participating board members/executives' schedule, arranging refreshments for the meeting, organizing business dinner and reception, booking hotels and limo/car services for participants, and preparing meeting documents.
- Fill in to support Executive Assistant's tasks during her absence.
- Assist NYLCD to capture and report data on the volume of work assigned to NYLCD using internal tools or external resources.
- Order and maintain office supplies, maintain files, answer routine correspondence and respond to requests for information.
- Contributes to team efforts by accomplishing related results as needed.
- Strong verbal and written communication skills, plus ability to interact with all levels of management in a fast-paced environment.
- Fluency in Japanese: speak/read/write.
- Proficient in SAP, Concur, Microsoft Office (e.g., Microsoft Word, Microsoft Excel, and Microsoft PowerPoint).
- Demonstrate a cooperative attitude, interpersonal and communication skills with clients and coworkers.
- Demonstrate flexibility and the ability to work as a member of a team. Good decision-making and problem-solving skills.
- Good analytical skills with attention to detail and accuracy required. Ability to work on multiple projects simultaneously required.
Vacancy posted 2 days ago
Similar jobs that could be interesting for youBased on the Administrative Coordinator in New York, NY vacancy
$95k - $105k
...seamlessly across 50-plus practices and 21 offices in the world’s major financial centers.The OpportunityWe are seeking an Administrative Practice Coordinator to join our Firm. This position will be based in our New York office (hybrid). The Administrative Practice...SuggestedFull timeWork at officeLocal areaRemote workMonday to FridayShift workWeekend workSkadden, Arps, Slate, Meagher & Flom and Affiliates
New York, NY3 days ago$65k - $75k
...renowned education and poverty-fighting organization based in New York — seeks an enthusiastic, dedicated, and mission-aligned Administrative Coordinator to join the William Julius Wilson Institute Team. The Administrative Coordinator will bring a passion for the mission...SuggestedFull timeTemporary workWork at officeLocal areaMonday to FridayHarlem Children's Zone
New York, NY3 days ago- ...Administrative Coordinator The Administrative Coordinator role exists to provide high-quality administrative, operational, and logistical support to the search team and broader office. This individual will ensure smooth daily operations and consistent coordination...SuggestedWork at officeShift work
Dore Partnership
New York, NY1 day ago $40 per hour
...Location: New York, NY Type: Temporary Job #50529 Salary: $40.00 Job Overview - Administrative Coordinator Compensation: $40 - $60/hour (Dependent on Experience) Location: New York, NY Schedule: Monday to Friday (Hybrid)...SuggestedTemporary workWork at officeMonday to FridayAtlantic Group
New York, NY5 days ago- CURRENTLY SEEKING OVERNIGHT CARGIVERS FOR THE HOURS OF 9PM-7AM. AT KINDRED AT HOME COMMUNITY CARE WE BELIEVE BETTER CARE BEGINS AT HOME. Kindred at Home Community Care is hiring Certified and Non Certified In Home Caregivers/Personal Care Attendants to cover OVERNIGHT...SuggestedRelocation packageFlexible hoursNight shift
NYU Langone Health
New York, NY4 days ago $717.5 per month
...Offering Non-Clinical Profession Clerical/Admin Specialty Administrative Assistant Job ID 18741429 Job Title Administrative Coordinator Weekly Pay $717.5 Shift Details Shift 5x7 Days...Weekly payLocal areaShift workmountsinai.com
New York, NY4 days ago- ...Administrative Coordinator How You Will Make an Impact: The Administrative Coordinator demonstrates knowledge and skills in the coordination and facilitation of administrative duties related to assisting the CCRM Management team. Administrative support can be provided...Work at officeLocal areaFlexible hours
Colorado Center for Reproductive Medicine
New York, NY5 days ago - ...Administrative Coordinator The New York City Mayor's Office is responsible for overseeing city services throughout the five boroughs, coordinating public agencies and departments, and managing public property. The administration is leading the fight in making the city...Work at office
New York City | Jobs
New York, NY2 days ago $64.1k - $89.97k
...per year $64,102 - $89,970 | Full Time | Full Benefits package based on percentage of full-time effort. Job Title: Administrative Coordinator Grade: 17 Salary: $64,102 - $89,970 The Research Foundation for Mental Hygiene, Inc. (RFMH) is seeking a qualified...Full timeWork at officeResearch Foundation for Mental Hygiene
New York, NY2 days ago$31.59 - $48.08 per hour
...potential compensation at the time of this job advertisement and may be modified in the future. What you will be doing Administrative Coordinator, Research Programs (Biomechanics & Biostatistics) Department: Research Institute Reports To: Director of Research...Full timeTraineeshipWork at officeLocal areaShift workHSS
New York, NY5 days ago- ...Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per... ...Reporting to the Deputy Director of Operations, the Administrative Coordinator will play a vital role at the Institute, ensuring successful...Temporary workWork experience placementWork at officeLocal area
Columbia University in the City of New York
New York, NY2 days ago $52.2k - $58k
...common purpose: to build a cleaner, healthier, and more resilient world. Learn more at nrdc.org POSITION SUMMARY The Administrative Coordinator will provide administrative and operations support for the Green Finance & Economic Development department whose mission...Contract workWork experience placementWork at officeLocal areaRemote workFlexible hoursShift workNight shiftNatural Resources Defense Council Inc
New York, NY4 days ago$49.46k - $74.18k
...Administrative Coordinator I Our dynamic work environment provides the optimal setting to take your engineering career to the next level. From our supportive culture, diverse workforce, and competitive compensation to our flexible work schedules and fun social events...Work experience placementWork at officeWork from homeFlexible hoursSyska Hennessy
New York, NY3 days ago- ...Position Overview We are looking for an experienced administrative professional to manage essential operational functions, including scheduling, travel coordination, contract management, invoicing, and special projects. The ideal candidate will have a high level of...Contract work
Domani Inspections Services, Inc.
New York, NY2 days ago - ...We are seeking a motivated and organized Administrative Coordinator to provide day-to-day support to a senior executive in the financial services industry. This is a great opportunity for someone early in their administrative career who is eager to gain experience in...
Snelling
New York, NY3 days ago $24 per hour
To Apply for this Job Click Here Our client, a leading non-profit organization, is seeking a Temporary Administrative Coordinator to join their team. This role will last for ~1-2 months, with the potential to extend as needed and requires this person to be on site 5...Temporary workBeacon Hill Inc
New York, NY1 day ago$85k - $125k
...As an Administrative Coordinator, you will provide general administrative support for a senior team within our Private Asset Management group in New York, working in partnership with Sales Management, Investment team members, and leadership, while contributing to the...Local areaRemote workFlexible hoursShift workNeuberger Berman Group LLC
New York, NY5 days ago$50k
...Our department draws upon the expertise of faculty and subject matter experts to deliver quality training programs. The Administrative Coordinator plays a critical role in ensuring the smooth, strategic, and professional operations of the Office of Workforce...Work at officeFlexible hoursAfternoon shiftThe Research Foundation of the City University of New York
New York, NY2 days ago$25 - $31 per hour
...company where your contribution matters and growth is supported. Job Skills / Requirements Position Summary: The Administrative Coordinator supports day-to-day property operations and tenant relations. This role serves as the primary point of contact for tenant...Hourly payFull timeFor contractorsWork at officeMonday to FridayAlliance Building Services
New York, NY4 days ago$25 - $30 per hour
...We are partnering with a higher education organization seeking an Administrative Coordinator. The Administrative Coordinator ensures the smooth coordination of day to day operations and supports relationship management, communications, and operational workflows that enable...Soni Resources
New York, NY1 day ago$75k - $85k
...An industry leader incutting-edgetechnology and infrastructure solutions is seeking a detail-oriented Administrative Coordinator to join the team in New York City. Who You Are You have 2+ years of experience in high-end corporate services or hospitality Energetic, approachable...Work at officeLocal areaGainor Staffing
New York, NY4 days ago$25 - $29 per hour
...conducting a search on behalf of Five Star Financial Group. Administrative Assistant & Client Services Specialist | Flexible Location (... ...PeopleSolutionsNOW by 2x Get notified about new Administrative Coordinator jobs in United States . United States $70,000.00-$80,000.00...Hourly payFull timePart timeWork at officeRemote workFlexible hoursPeopleSolutionsNOW
New York, NY3 days ago$69.64k - $94.22k
...Administrative Coordinator Join Amgen’s Mission of Serving Patients At Amgen, if you feel like you’re part of something bigger, it’s because you are. Our shared mission—to serve patients living with serious illnesses—drives all that we do. Since 1980, we’ve helped pioneer...Flexible hoursAmgen
New York, NY5 days ago- ...Diploma (GED) At least three (3) years of experience performing administrative related work. Knowledge of Microsoft Office applications:... ..., self directed. Job Description The Administrative Coordinator is responsible for administering, managing, planning and coordinating...Temporary workWork at officeMonday to FridayShift work
tbh
New York, NY3 days ago $70k - $75k
...Grade 104 Job Type: Officer of Administration Bargaining Unit: Regular/Temporary: Regular End Date if Temporary: Hours Per Week: 35 Standard... ...The Department of Pediatrics is seeking an Administrative Coordinator I to join our team in a full time position to work within...Full timeTemporary workWork at officeLocal areaImmediate startColumbia University Medical Center
New York, NY3 days ago$66.3k - $72k
...Glassdoor , Indeed , Facebook , X and Instagram . Position Summary: We have an exciting opportunity to join our team as a Administrative Coordinator. In this role, the successful candidate will be responsible for coordinating/managing administrative activities for staff...Work at officeNYU Langone Health
New York, NY2 days ago- ...We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily operations and ensure efficient workflow across departments. This role is ideal for someone who thrives in a fast-paced environment and enjoys managing multiple tasks. Key...Work at office
Winding Rivers Academy
New York, NY4 days ago $100k - $125k
...A premier global investment firm is hiring for a Coordinator. The Coordinator role has a wide breadth of responsibilities, spanning... ...communication and timely execution. Qualifications: 2–4 years in administration, project coordination, or business operations within a fast-...Remote workCareer Group
New York, NY5 days ago$20 - $30 per hour
...The Administrative Coordinator provides essential administrative support to ensure the effective functioning of AMIA’s Board of Directors, Committees, Councils, and Forums. This role is responsible for coordinating meetings, managing schedules, preparing materials, and...Hourly payFull timeWork at officeRemote workAMIA (American Medical Informatics Association)
New York, NY4 days ago$66.3k - $70.35k
...Indeed, Facebook, X, YouTube and Instagram. Position Summary We have an exciting opportunity to join our team as a Administrative Coordinator. In this role, the successful candidate Responsible for coordinating/managing administrative activities for staff and ensures...Work at officeNYU Langone Hospitals
New York, NY2 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Administrative Coordinator. Be the first to apply!
Related searches
- administrative support specialist New York, NY
- administrative specialist New York, NY
- administrative coordinator New York, NY
- administrative hearing officer New York, NY
- administrative assistant scheduler - remote New York, NY
- administrative office technology New York, NY
- intern - administrative New York, NY
- compliance administrative assistant New York, NY
- administrative clerical New York, NY
- administrative New York, NY