Part Time North Region Administrative Assistant - Avenue South

Location: The Church at Ave South 2510 8th Ave South Job Id: 327 # of Openings: 1 SUMMARY The North Region Administrative Assistant is responsible to the church, under the direction of the Campus & Teaching Pastor for providing professional and administrative support to the Campus and Teaching Pastor & Associate Executive Pastor- North Region. PRIMARY JOB RESPONSIBILITIES Administrative Support Make and return phone calls and emails as directed by the Campus & Teaching Pastor. Handle scheduling appointments, arranging travel logistics, responding to email, etc. for the Campus & Teaching Pastor and Associate Executive Pastor. Work with Ave South AA to assist as needed to maintain accurate church records, including attendance, membership, baptismal, marriage, newsletter or special emailing lists, etc. Maintain current lists of church members who are in the hospital, special prayer requests, deaths, births, and other important events to assist Campus Pastor in ministry contacts including E-Mail/Mail as appropriate from the church. Order supplies as requested by Campus and Teaching Pastor and Associate Executive Pastor. Serve as Purchaser for supplies for all major events and activities at Ave South. Coordinate meeting agendas, meals, etc. as needed for Campus and Teaching Pastor and Associate Executive Pastor. Provide support to deacon ministry as directed by Campus & Teaching Pastor. Prepare and maintain monthly and quarterly reports for North Region campuses, minutes from quarterly business meetings, and other special projects as directed by Campus & Teaching Pastor and Associate Executive Pastor. Draft administrative correspondence on behalf of the Campus & Teaching Pastor and Associate Executive Pastor. Monitor and maintain updated dashboard info for North Region campuses, including Ministry Health Index and Martus Budget worksheets. Collect, organize, and enter receipts from credit cardholders for the Campus & Teaching pastor and the Associate Executive Pastor. Maintain an office atmosphere that is representative of 1 Cor. 14:40 ('everything must be done decently and in order') along with having a basic understanding of people and how to tactfully handle sensitive and difficult situations. Other duties as assigned by the Campus & Teaching Pastor and Associate Executive Pastor. Other Responsibilities Attend quarterly staff meetings. Attend monthly/quarterly training sessions. COMPETENCIES AND TRAITS Individual Contribution Manages details, tasks and projects efficiently without frequent reminders. Maximizes time effectively by focusing on 'must do' priorities when necessary. Anticipates/avoids problems or formulates creative solutions. Makes timely decisions that produce quality outcomes. Adheres to commitments, schedules and deadlines. TEAM CONTRIBUTIONS Demonstrates flexibility, adapts well to changing priorities or situations. Self-directed and proactive, level of supervision required is appropriate. Is willing to take on additional responsibilities, helps with a 'can-do' attitude. Collaborates well with others to accomplish group tasks. Uses written and verbal communication in a way that accomplishes intended results. SELF-DEVELOPMENT Prioritizes and accomplishes self-development goals. Demonstrates an ongoing commitment to obtaining the Knowledge, Abilities, Skills, and Habits necessary to be successful in this role. Teachable spirit with a desire to learn and grow. Maintains appropriate gap between the current job description and the employee’s current abilities that allows for future growth. QUALIFICATIONS Can identify closely with the mission, values, vision, theology, philosophy and methodology of Brentwood Baptist Church. A mature Christian who demonstrates the Fruit of the Spirit, is growing in their faith and is committed to spiritual disciplines such as Bible reading, prayer. Ability to collaborate, cooperate and function well in a team environment. Demonstrate strong written and verbal communication skills. Must possess good organizational skills, be detail oriented and administratively minded. Dependable, discreet, friendly, professional and neat. Must meet the Brentwood Baptist Church employee benchmark for computer competency. Possess a track record of dependability and trustworthiness regarding handling finances. EDUCATION & EXPERIENCE High school diploma required; bachelor’s degree in relevant discipline preferred. 3-5 years’ experience working as an administrative assistant. #J-18808-Ljbffr