Administrative / Office Assistant

Low Voltage Administrative Assistant

State Systems, Inc. of Nashville, TN is seeking an Low Voltage Administrative Assistant to help keep office operations organized, efficient, and smooth. Are you able to multitask and prioritize your responsibilities? Do you have excellent organizational skills? If so, we want you to join our team! The successful candidate will be responsible for construction billing for two divisions, project file compilation, job costing on completed projects, commissions, employee files and state licensing. Service & inspection invoicing for two divisions, preparation & management construction reports, database maintenance for two divisions, the billing and maintenance of service contracts. Provide support for the entire office.

Job Summary:

• Seek to embody our mission of protecting life and property.
• Professionally answer phones and greet guests.
• Interact with customers, vendors and co-workers in a professional manner.
• Must be proficient with Microsoft Office (Word, Excel and Outlook).
• Must be able to work sitting at a desk for the standard eight-hour workday.
• Work within a team to collaborate, problem solve, and learn in a fast-paced environment.
• Work with the Manager, Scheduling Coordinator, and other office staff to ensure a seamless process from scheduling to billing.
• Assists the low voltage department and other divisions as needed.
• Keen attention to detail and accuracy.
• Assists with special projects, as necessary.
• Must be a professional team-player.

Schedule:

• 8-hour shift
• Monday to Friday

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred Education and/or Experience: Associate degree (A.A.) or equivalent, from two-year college or technical school; or minimum of two years related experience and/or training; or equivalent combination of education and experience. Language Skills: Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence. Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization. Mathematical Skills: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers. Reasoning Ability: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Computer Skills: To perform this job successfully, an individual should possess strong computer skills. Proficient in Microsoft Excel, Word and other MS Office products. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and ability to adjust focus.

Company Overview:

State Systems is a privately owned total protection company based in Memphis, Tenn., which seeks to embody its mission of protecting life and property into every client and product every day. Long-known in the Mid-South for its family-owned leadership and life safety systems, the company's longest-standing and best-known services such as fire protection equipment, training and cleaning services have been enhanced by new technology services such as network integration, structured cabling systems and wireless support. By operating with the utmost integrity, offering superior products and excellent customer service, State Systems has positioned itself as a leader in numerous industries providing a wide range of products and services through four divisions: Fire Protection, Cleaning Services, Technology and Low Voltage. Each division features highly trained and industry-certified professional technicians to install and maintain your system to perform as specified. With years of proven experience in designing and fitting clients with engineered systems, State Systems is committed to finding the right solution for you. Whether you need a stand-alone product or a custom-fitted total integration system, you can trust State Systems to provide top-of-the-line products backed by a highly knowledgeable and dedicated staff.

Benefits:

• 401(k) / 401(k) matching
• Health insurance
• Dental insurance
• Vision insurance
• Life insurance
• Voluntary insurance
• Company phone or allowance
• Logo attire
• Employee assistance program
• Flexible spending account
• Health savings account
• Opportunities for advancement
• Paid time off
• Holiday pay
• Professional development assistance
• Referral program
• Retirement plan
• Payment frequency: biweekly
• Accident & critical illness benefits
• Hospital indemnity benefits
• Pet insurance
• Wellness benefits

State Systems is committed to helping you achieve your best health & rewards you for taking part in a wellness program. An Equal Opportunity Employer: EEO/Drug Free/M/F/Disability/Veterans Ability to Commute/Relocate:

• Reliably commute or planning to relocate before starting work (Required)
• Work Location: In person

Experience:

• Microsoft Excel: 2 years (Required)
• Microsoft Word: 2 years (Required)
• Microsoft Outlook: 2 years (Required)
• High school or equivalent (Required)