Payroll Associate

Payroll Analyst

Salary Range: $71,500-$79,750 per year

This is a Boston based opportunity with a 4 day in office expectation (Monday - Thursday) with 1 day remote (Friday).

Wayfair is continuing to expand our commitment to hiring and supporting talent early in their careers, focusing on filling opportunities with recent graduates who have 0-3 years of work experience. We are continually recruiting candidates for this position on a rolling basis as we have a high volume of openings that become available.

Who We Are:

Wayfair is seeking a detail-oriented Payroll Analyst to support the accurate and timely processing of U.S. payroll. This role will manage payroll activities across multiple states, partner with internal teams and external payroll providers, and help ensure compliance with federal, state, and local payroll requirements. The ideal candidate is highly organized, analytical, and comfortable working in a fast-paced environment with sensitive and confidential information.

What You'll Do:

• Support the end-to-end processing of U.S. payroll, including regular, off-cycle, bonus, termination, and supplemental payrolls.
• Review payroll inputs, earnings, deductions, taxes, benefits, garnishments, and other payroll-related transactions for accuracy.
• Perform payroll audits, reconciliations, and variance analysis before and after each payroll run.
• Research and resolve payroll discrepancies, employee inquiries, and payroll-related tickets in a timely manner.
• Partner with Human Resources, Benefits, Finance, Accounting, HRIS, Legal, and external payroll providers.
• Maintain accurate payroll records and support payroll reporting and documentation requirements.
• Assist with payroll tax filings, agency notices, wage and hour compliance, and year-end activities, including W-2 processing.
• Support multi-state payroll compliance, including state and local tax registrations, reciprocity, unemployment insurance, and other applicable requirements.
• Review and validate payroll system changes, upgrades, testing, and process enhancements.
• Identify opportunities to improve payroll controls, automation, efficiency, and employee experience.
• Maintain confidentiality and protect sensitive employee and company information.
• Participate in audits and provide supporting documentation as requested.
• Document procedures and contribute to payroll process and knowledge management.

What You'll Need:

• 0-3 years of U.S. payroll experience, preferably supporting a multi-state employee population.
• Working knowledge of federal, state, and local payroll tax requirements.
• Experience with payroll systems and HRIS platforms, such as Workday or similar systems.
• Strong analytical, organizational, and problem-solving skills.
• High level of accuracy and attention to detail.
• Ability to manage multiple deadlines and priorities in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.
• Proficiency with Microsoft Excel, including formulas, filtering, sorting, and data analysis.
• Bachelor's degree.
• A strong interest in emerging technology and the ability to integrate generative AI tools (e.g. Gemini) into daily tasks to drive efficiencies.
• Authorization to work in the United States without visa sponsorship by Wayfair now or in the future. Visa sponsorship includes the following work visas: STEM OPT EAD, H-1B, H-1B1, E-3, O-1, J-1, or TN.
• Experience with Microsoft Excel or Google Sheets, SQL or GBQ, and data visualization tools such as Google Data Studio (Looker, Tableau, or PowerBI).

Preferred Qualifications

• Experience supporting payroll populations of 5,000 or more employees.
• Experience working with external payroll vendors.
• Knowledge of payroll accounting, reconciliations, garnishments, benefits deductions, and payroll tax reporting.
• Experience with payroll audits, process documentation, and internal controls.

Why You'll Love Wayfair:

Benefits & Perks

• Full health benefits available (Medical, Dental, Vision, HSA/FSA) through Blue Cross Blue Shield on day one for eligible employees.
• Paid Time Off (PTO) that combines vacation and sick time, with accrual and eligibility increasing based on role, tenure, and employment status.
• No-cost access to 2nd.MD, a virtual expert medical consultation and navigation service.
• Global Traveler Health Insurance through GeoBlue.
• 24/7 access to mental, financial, physical and emotional wellbeing support, plus an enhanced offering of therapy and coaching.
• Automatic enrollment into Basic Life and Accidental Death & Disability Insurance.
• 401(k) matching with immediate vesting.
• Paid Parental Leave, Surrogacy & Adoption Reimbursement and Caregiver Services.
• Tuition Reimbursement.
• Wayfair Employee Discount.
• Gym/Fitness Discounts (including Peloton, Wellhub and varying regional memberships).
• Exclusive access to thousands of perks & discounts through BenefitHub.
• Yearly match up to $500 for personal donations made by employees to registered 501(c)(3) nonprofits.

Purpose & Inclusion at Wayfair:

At Wayfair, we pride ourselves on fostering an environment where every individual experiences a fair and equitable employee journey. We are committed to developing targeted resources that raise awareness around inclusion and eliminate barriers, ensuring Wayfair provides a fair and inclusive workplace experience for everyone.

Social Impact & Responsibility:

At Wayfair, we focus on helping people on their journey to home - specifically those who have lost their way from home. We do this by leveraging our best assets, such as collaborating with leading nonprofit organizations, coordinating in-kind product donations, empowering our employees to get involved through paid volunteer time off programs, and encouraging our customers to donate. This multi-faceted approach allows us to support communities in need in authentic ways that align with Wayfair's broader mission of helping everyone, anywhere create their sense of home.

Assistance for Individuals with Disabilities Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please let us know by completing our Accomodations for Applicants form.

Need Technical Assistance? For more information about applying for a career at wayfair, visit our FAQ page here. About Wayfair Inc. Wayfair is one of the world's largest online destinations for the home. Whether you work in our global headquarters in Boston, or in our warehouses or offices throughout the world, we're reinventing the way people shop for their homes. Through our commitment to industry-leading technology and creative problem-solving, we are confident that Wayfair will be home to the most rewarding work of your career. If you're looking for rapid growth, constant learning, and dynamic challenges, then you'll find that amazing career opportunities are knocking.

No matter who you are, Wayfair is a place you can call home. We're a community of innovators, risk-takers, and trailblazers who celebrate our differences, and know that our unique perspectives make us stronger, smarter, and well-positioned for success. We value and rely on the collective voices of our employees, customers, community, and suppliers to help guide us as we build a better Wayfair – and world – for all. Every voice, every perspective matters. That's why we're proud to be an equal opportunity employer. We do not discriminate on the basis of race, color, ethnicity, ancestry, religion, sex, national origin, sexual orientation, age, citizenship status, marital status, disability, gender identity, gender expression, veteran status, genetic information, or any other legally protected characteristic.

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