Administrative Assistant

Primary Responsibility : Performs administrative and office support activities for multiple staff and board members . Reports to Organizing Director. Job Responsibilities Duties GENERAL ADMINISTRATIVE SUPPORT Provide direct support to the NOAH Office, task forces, and other NOAH structures, coordinated through the Organizing Director Purchase/Order office supplies; Prepare meeting materials, copies, etc. Answer and direct phone calls and email communications Prepare and distribute materials for monthly Board and Executive Committee meetings, andNOAH public meetings Maintain hardcopy and electronic filing system Monitor office equipment and arrange needed maintenance and repairs Provide general support to visitors DATABASE AND MEMBERSHIP INFORMATION Track meeting attendance for all NOAH meetings; Maintain Every Action database, recording contact information and resolving discrepancies Process Membership forms for NOAH Member organizations Maintain records for NOAH board representatives from member groups COMMUNICATIONS Draft eblasts using Every Action system Generate mailings using data exported from Every Action Post messages on Facebook, Twitter, Instagram Create flyers and graphics (Canva or other program desired) Set up Zoom meetings, webinars, Facebook Live, and other platforms Assist with content of NOAH website (WordPress knowledge desired) FINANCES AND FUNDRAISING Ensure consistency between QuickBooks data and Every Action donor transaction data Track funding deadlines (e.g., federal and state reporting, grants) and ensure they aremet Assist staff in fundraising events and grant-writing FLEXIBILITY Other duties as assigned Attend Monthly Membership Meetings as well as occasional meetings at night or on weekends. Qualifications Requirements Knowledge of office management systems and procedures Excellent time management skills and ability to multi-task and prioritize work Attention to detail and problem-solving skills Excellent written and oral communication skills Strong organizational and planning skills Proficiency in MS Office: Word, Excel, Outlook Unconscious bias or implicit bias training required, to be completed in 6 months after hire. Commitment to NOAH's Mission : To build a powerful coalition of faith-based and community organizations so their constituents gain a real voice inpublic affairs and community issues. Familiarity with Mac operating system Familiarity with Every Action database management system and Voter Activation Network Familiarity with social media and graphics programs (preferred) Additional Information Compensation: $20 per hour, depending on experience (full-time, non-exempt position); benefits: Health Insurance Stipend, Cell Phone Stipend, Paid Vacation and Sick Leave Details Date Posted: September 17, 2026 Type: Full-Time Job Function: Administrative Service Area: Community Development Start Date: 09/30/2026 Salary Range: 20 #J-18808-Ljbffr