Executive Assistant

Job Title: Executive Assistant

Location (city, state): San Francisco, CA (Hybrid 4 days onsite, 1 remote Friday)

Industry: Private Equity / Professional Services

Pay: $120,000 - $140,000 annually, depending on experience

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About our client:

Addison Group is partnering with a growing private equity firm that is transitioning into a more structured, in-office operating model. The organization is small but scaling quickly, with a high-performance, professional servicesstyle culture that values discipline, organization, and strong executive support. This role will be foundational in helping establish operational consistency as the firm continues to expand.

Job Description:

We are seeking a highly organized and proactive Executive Assistant to support the CEO and leadership team. This individual will serve as the central coordination point for executive scheduling, meetings, travel, and in-office operations. The ideal candidate thrives in structured environments, brings strong attention to detail, and enjoys being the go-to support resource in a fast-paced, professional setting.

Key Responsibilities:

• Manage complex calendars and coordinate scheduling across multiple executives and external stakeholders
• Organize and support internal meetings, investor meetings, and board sessions
• Coordinate domestic and international travel arrangements
• Prepare materials, logistics, and scheduling support for board and leadership meetings
• Serve as the primary in-office support presence, including greeting guests and managing meeting readiness
• Support office operations such as meeting setup, supplies, and general organization
• Ensure seamless execution of in-person meetings, including room preparation and catering needs
• Act as a reliable point of contact for executive administrative needs, including occasional after-hours support

Qualifications:

• 35+ years of experience in an Executive Assistant or similar administrative support role
• Experience in professional services environments (finance, consulting, legal, accounting strongly preferred)
• Strong calendar management and multi-stakeholder coordination experience
• Excellent communication skills with a polished, professional demeanor
• High attention to detail and strong organizational skills
• Ability to work onsite 4 days per week with occasional early mornings or late evenings
• Tech-savvy with experience using modern scheduling and productivity tools
• Stable work history preferred (strong tenure highly valued)
• Bachelors degree preferred but not required

Additional Details:

• Direct hire role
• Reporting directly to the CEO
• Office is located at 1 Embarcadero Center, 24th Floor
• Standard hours: ~8:30/9:00 AM 5:30/6:00 PM
• Occasional early board meetings (~8:00 AM) and rare after-hours support required
• Interview process includes virtual interview with CEO followed by onsite meetings
• Hiring timeline: ASAP

Perks:

• High-visibility role supporting senior leadership in a growing firm
• Opportunity to build foundational processes in a scaling organization
• Exposure to investor meetings and board-level operations
• Potential long-term career growth into expanded operational, HR, or Chief of Staff-type responsibilities
• Collaborative but structured, professional environment with strong leadership access