Facility Coordinator - Memphis, TN

Job Description

Job Description

I MAQ Resources, LLC is seeking a Facility Coordinator to support the Facility Manager in the operation, maintenance, and administration of Internal Revenue Service (IRS) facilities. This position ensures facility operations are performed safely, efficiently, and in compliance with IRS policies, federal regulations, contractual requirements, and applicable building codes.

Serving as the primary liaison between IRS personnel, vendors, subcontractors, landlords, and building occupants, the Facility Coordinator is responsible for coordinating maintenance activities, managing work orders, monitoring contractor performance, supporting regulatory compliance, and maintaining a safe, secure, and mission-ready workplace.

• Support the Facility Manager in the administration and execution of all facility management services in accordance with contract requirements, IRS policies, and applicable federal regulations.

• Coordinate daily facility operations to ensure reliable building performance and uninterrupted support of IRS mission-critical activities.

• Serve as a primary point of contact for IRS personnel, building occupants, landlords, vendors, and subcontractors regarding facility operations and service requests.

• Receive, prioritize, assign, and monitor work orders through the Computerized Maintenance Management System (CMMS), ensuring timely response and completion in accordance with established service levels.

• Monitor work order status, provide regular updates, and ensure preventive and corrective maintenance activities are completed on schedule.

• Conduct routine facility inspections to identify maintenance deficiencies, safety concerns, security issues, and operational risks.

• Coordinate preventive maintenance, inspections, testing, and repairs for HVAC, electrical, plumbing, fire protection, emergency power, elevators, security systems, and other building infrastructure.

• Ensure all work is performed in compliance with OSHA regulations, NFPA codes, environmental requirements, applicable building codes, and contractual obligations.

• Coordinate contractor access to occupied IRS facilities while ensuring compliance with security procedures, badging requirements, escort policies, and site-specific access protocols.

• Verify contractor performance and inspect completed work to ensure quality standards and contractual requirements are met.

• Review vendor proposals, scopes of work, cost estimates, and invoices for accuracy and contract compliance.

• Monitor subcontractor performance and maintain documentation supporting quality assurance and operational excellence.

• Maintain accurate records of maintenance activities, inspections, equipment histories, compliance documentation, and facility reports.

• Prepare operational reports, performance metrics, and documentation for facility management and client leadership.

• Support emergency response activities during equipment failures, utility outages, severe weather events, and other facility emergencies.

• Assist in implementing corrective actions resulting from inspections, audits, and quality assurance reviews.

• Coordinate office moves, furniture installations, conference room setups, and other tenant support activities with minimal disruption to operations.

• Support sustainability initiatives, preventive maintenance programs, and continuous improvement efforts that enhance facility performance and operational efficiency.

• Maintain effective communication with IRS representatives, property management, vendors, subcontractors, and internal leadership.

• Provide guidance and training to new personnel regarding facility procedures, safety practices, customer service expectations, and contract requirements.

• Protect sensitive government information by adhering to all IRS security, privacy, and information protection policies.

• Perform other duties as assigned in support of contract operations and agency mission requirements.

Qualifications

• Experience coordinating facility operations within federal, commercial, or institutional facilities.

• Experience supporting occupied government facilities is preferred.

• Working knowledge of CMMS platforms, Microsoft Office Suite, and computerized work order management systems.

• Knowledge of building systems, preventive maintenance practices, OSHA regulations, NFPA codes, and facility safety standards.

• Familiarity with federal security procedures and contractor access requirements within occupied facilities.

• Strong organizational, communication, customer service, and problem-solving skills.

• Ability to manage multiple priorities while meeting contractual performance standards and deadlines.

• Experience coordinating subcontractors, vendors, and maintenance personnel.

• Ability to obtain and maintain all required federal background investigations and facility access credentials.

Core Competencies

• Federal Facility Operations

• Customer Service Excellence

• Work Order & CMMS Management

• Preventive & Corrective Maintenance Coordination

• Contractor & Vendor Management

• Regulatory & Contract Compliance

• Building Systems Operations

• Safety & Risk Management

• Quality Assurance

• Emergency Response Coordination

• Security Awareness

• Communication & Stakeholder Management

• Organizational Effectiveness

• Continuous Process Improvement

Benefits:

• Our full-time employees are eligible for an outstanding benefits package that consists of medical, dental, vision, life / disability insurance and 401k with match.

As a Federal Contract Employer, KOMAN Families of Companies follows Federal Laws as it pertains to drug testing. All candidates who receive a written offer of employment will be required to undergo drug testing for commonly abused controlled substances in accordance with Federal Law. It is important to note although a State may have legalized a controlled substance, if the controlled substance is illegal per Federal Law, it is then considered to be illegal. KOMAN Families of Companies is a Drug-Free Workplace. Successful completion of a background and DMV record check also must be completed prior to hire.

Preference will be given to Natives of Kodiak, Inc. Shareholders and Descendants of Shareholders in accordance with Title 43 U.S. Code 1626(g) and Title 42 U.S. Code 2000e - 2(i)

IMAQ Resources LLC is an Equal Opportunity Employer: Minorities/Women/Veterans/Disabled and other protected categories.