Legal Assistant/Secretary - Medical Malpractice Defense

Company Description DiCroce, McCann & Farman is a litigation-focused law firm with a strong emphasis on medical malpractice defense and related civil matters. The firm is committed to providing high-quality, detail-oriented legal services to healthcare professionals, institutions, and insurers. Team members work in a collaborative environment that values professionalism, integrity, and client service. The firm offers opportunities to develop specialized skills in complex medical and legal issues. Staff are supported with tools to perform their roles effectively.Role Description This is a full-time, on-site Legal Assistant/Secretary role based in Manasquan, NJ, supporting attorneys who focus on medical malpractice defense. The Legal Assistant/Secretary will prepare, format, and revise legal documents and correspondence, including pleadings, discovery responses, motions, and trial materials. Responsibilities include managing attorney calendars, scheduling meetings, depositions, and court appearances, and tracking deadlines and court dates. The role involves maintaining organized case files (electronic and paper), processing incoming and outgoing mail, and coordinating with courts, expert witnesses, clients, and opposing counsel. The Legal Assistant/Secretary will also assist with drafting routine communications, entering time, handling billing-related tasks, and providing general administrative support to ensure efficient daily operations.QualificationsFoundational understanding of law and litigation processes, particularly in medical malpractice defense or civil litigation.Proficiency in legal document preparation, including pleadings, discovery, motions, and trial binders.Strong communication skills for professional interaction with attorneys, clients, courts, and other stakeholders.Administrative assistance skills, including calendar management, scheduling, file organization, and document management.Experience working as a legal assistant, legal secretary, or in a similar support role in a law firm or legal department.High level of attention to detail, accuracy, and confidentiality in handling sensitive information.Proficiency with WordPerfect, Adobe, Microsoft Office, common legal practice management and NJ Courts e-filing systems required.Ability to prioritize multiple tasks, meet deadlines, and work effectively in a fast-paced, team-oriented environment.Prior experience in medical malpractice defense, insurance defense, or healthcare-related law is preferred.Associate degree or paralegal certificate is beneficial but not necessary as experience in the field will be prioritized.