Administrative Assistant/Material Certifications Specialist

Position Summary: As an Administrative Assistant/Material Certifications Specialist at Threaded Fasteners you will play a crucial role in supporting the daily operations of our fastener manufacturing company. This multifaceted role involves administrative tasks, record-keeping, and managing material certifications to ensure the highest quality standards in our products. If you are organized, detail-oriented, and possess excellent communication skills, we invite you to apply and be part of our dynamic team. Duties and Responsibilities: Present a professional image at all times to customers and vendors. Provide general administrative support to various departments within the company. Prepare and edit reports, documents, correspondence, and intercompany mail. Assist in coordinating the scheduling of material deliveries and pickups with material handlers and logistics personnel. Provide administrative assistance to office staff, including filing, photocopying, managing office supplies, and balancing cash drawers as needed. Answer and direct phone calls and emails, taking messages and responding to routine inquiries. Collaborate with team members to ensure effective email and phone communication. Oversee the collection and organization of material certifications for all incoming materials and products. Ensure all material certifications are accurate, complete, and comply with industry standards and regulations. Maintain a digital and physical filing system for material certifications and related documentation. Collaborate with the Quality Control team to verify the accuracy of certifications and address discrepancies. Accurately input data into databases and maintain updated records related to materials, certifications, and inventory. Generate reports summarizing certification data for internal and external stakeholders. Stay current with industry regulations and standards related to materials and certifications. Assist in audits and inspections to ensure compliance with quality control and material certification requirements. Perform billing duties as needed. Occasionally remit payments for Will Call and Credit Card payments sent via email per customer request. Daily updating of sales shipping log, contact shipping vendors to arrange daily pickups, documenting freight charges for invoicing by preparing bills of lading. Create lots and bin numbers in Prophet 21 system Education and Experience Required: HS Diploma or GED Equivalent from an accredited institution Preferred Education, Experience, and Skills Bachelor's degree in business or related field is a plus Proven experience in administrative roles, preferably in a manufacturing or industrial setting. Familiarity with material certifications and quality control processes is highly desirable. Strong computer skills, including proficiency in Microsoft Office Suite, Google Documents, and data entry. Exceptional organizational and time management skills with a keen eye for detail. Excellent written and verbal communication skills. Ability to work independently and as part of a team. Strong problem-solving skills and a proactive approach to tasks. Knowledge of relevant industry standards and regulations is a plus Physical Requirements: Primarily sedentary work in a general office environment Ability to communicate and exchange information Ability to comprehend and interpret documents and data Excellent hand-eye coordination and fine motor skills for tasks such as typing, filing, and operating office equipment (e.g., photocopiers, fax machines). Requires occasional standing, walking, lifting, and moving objects (up to 30 lbs.) Must be able to lift up-to 30 pounds for 1+ hours per day Must be able to sit, stand and walk for 7+ hours per day Must be able to perform simple grasping for 7+ hours per shift Must be able to express and exchange written or spoken word Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice. #J-18808-Ljbffr