Administrative Assistant to the Executive Director of CSER

Oral Roberts University Job Posting

Oral Roberts University is a Christian university located in Tulsa, Oklahoma. As a globally recognized, Holy Spirit-empowered university, we develop whole leaders for the whole world through a unique Whole Person education. Students come to ORU not to "stay" in their faith but to GROW in faith and to become the Spirit-empowered leaders they are called to be. Faculty, staff, and students must adhere to the Code of Honor Pledge for ORU.

Our staff and faculty actually make a difference in the lives of our students and community. We pride ourselves on our culture and the values we uphold. Our team is passionate about what we do, and we want you to make us even better!

Currently accepting applications for all positions until filled.

Overview

Assists the Executive Director with the daily operations of the Center for Spirit-Empowered Research. Effective management and excellent communication skills are required.

Responsibilities

• Effectively manages the Center for its smooth operation and executive presentation.
• Manages purchasing, calendar, scheduling, filing, facility, and budgeting operations of the Center.
• Manages communications, travel, and financial operations of the Executive Director.
• Creates travel, event, and budget reports for the Executive Director; assists in annual and semiannual Board reports as well as project developmental materials under the Director's oversight.
• Takes meeting minutes, maintains files and photos of Center administration, manages work orders or facility-related needs.
• Maintains the Global Network of Spirit-Empowered Scholars (GNSES) database, emails, and quarterly communiques.
• Manages PhD residency weeks, colloquia, book talks, and the Center's relationship with the College of Theology and Ministry.
• Maintains scholarship finances and records, working with College of Theology and Ministry for disbursements and awards.
• Facilitates the daily flow of students and visitors to the floor, answering phones, questions, reserving room, etc. Upholds Library policies in receiving guests, faculty, VIPs, tours, groups.
• Organizes and hosts Center events including guest speakers, donor visits, book launches, celebration events. Set up and reception, design and seating, scheduling IT or photography as necessary.
• Produces department posters, invitations, Zoom links, thank you's, and follow-up.
• Arranges guest speaker needs including hotels, honorariums, and reimbursements.

Requirements

Education: Bachelor's degree in Theology or related field required. Graduate Theology degree preferred.

Experience/Skills/Abilities:

• Minimum of 2 years administrative assistant experience
• Familiarity with ORU platforms and systems desirable (Vision, Jaggaer, OMNI)
• Professional demeanor
• Organizational leadership and attention to detail
• Excellent oral and virtual communication skills
• Familiarity with webpage design and social media platforms
• Excellent reading, writing, and grammatical skills
• Excellent interpersonal and customer service skills
• Computer literacy with proficiency in Outlook, Office, Publisher, Adobe Pro, Zoom; website design (e.g. OMNI) and social media platforms desirable.
• Reception abilities; facility in articulating information clearly and distinctly for the purpose of disseminating information to constituencies.
• Self-motivated, flexible, ability to multi-task and troubleshoot
• Must have the ability to effectively communicate with persons from a variety of cultural backgrounds

Equal Employment Opportunity:

Oral Roberts University promotes equal employment opportunities for all individuals regardless of differences in race, color, religion, sex, national origin, age, disability, or veteran status.