Executive Assistant to COO/Leadership Team

Executive Assistant

A growing, mission-driven organization is seeking an Executive Assistant to support the Chief Operating Officer and senior leaders in a highly visible and impactful role. This position blends executive support, operational coordination, project management, and business analysis, making it an ideal opportunity for a proactive professional who enjoys partnering closely with leadership while helping drive organizational effectiveness.

The ideal candidate is highly organized, emotionally intelligent, and solutions-oriented, with the ability to manage competing priorities, synthesize information, and build strong relationships across all levels of the organization. This role is best suited for someone who thrives in a fast-paced environment and enjoys serving as a trusted partner to senior leadership.

About the Job:

• Serve as a strategic partner to the COO, helping manage priorities, optimize executive time, and support key organizational initiatives
• Manage complex calendars, scheduling, meeting coordination, travel arrangements, and executive logistics
• Prepare executive briefings, presentations, reports, dashboards, and meeting materials to support leadership decision-making
• Compile, analyze, and synthesize operational data into clear, actionable insights and executive-level summaries
• Monitor key initiatives, action items, and organizational priorities, ensuring projects remain on track and stakeholders remain informed
• Coordinate leadership meetings, planning sessions, retreats, and cross-functional initiatives from preparation through follow-up
• Serve as a communication bridge between leadership, employees, and external stakeholders, helping maintain alignment and information flow across the organization
• Build strong relationships across departments while exercising professionalism, discretion, and sound judgment
• Support process improvement efforts by identifying opportunities to streamline workflows, enhance reporting, and improve operational efficiency
• Assist with technology adoption, reporting systems, and digital tools that support productivity and organizational effectiveness
• Conduct research, gather information, and prepare recommendations to support strategic and operational decision-making
• Manage expense reporting, travel coordination, vendor communication, and administrative operations in support of executive leadership
• Competitive base salary + discretionary bonus; medical, dental, and vision; 401(k)

About You:

• 5+ years of Executive Assistant, Executive Operations, Chief of Staff, Business Operations, Project Coordination, or similar experience supporting senior leadership
• Strong business acumen with the ability to analyze information, identify trends, and communicate insights effectively
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines simultaneously
• High emotional intelligence with the ability to build trust, navigate sensitive situations, and maintain a professional presence
• Outstanding written and verbal communication skills with experience preparing executive-level reports, presentations, and correspondence
• Resourceful, proactive, and solutions-oriented with strong follow-through and attention to detail
• Comfortable operating in a fast-paced environment with evolving priorities and organizational change
• Strong proficiency with Microsoft Office Suite, reporting tools, spreadsheets, and business systems
• Quick learner with the ability to adapt to new technologies, platforms, and processes
• Bachelor's degree preferred or equivalent professional experience

Full time in office: 7:45 am 5:00 pm with occasional availability outside of standard business hours.