Administrative Assistant

Administrative AssistantType: Full-Time Shift: Monday-Friday, 9am-4:30pm (includes 30 minute unpaid lunch) Location: Avamere at Suzanne Elise - 101 Forest Dr., Seaside, OR 97138Job Summary An Administrative Assistant in a long-term care facility supports the facility's daily operations by performing a variety of clerical and administrative tasks. Key responsibilities include managing communication, scheduling appointments, maintaining records, and assisting with resident-related paperwork. They also play a role in coordinating with other departments and ensuring smooth communication between staff, residents, and their families.Essential Duties and Job ResponsibilitiesAnswering phones, responding to emails, and relaying messages to appropriate personnel.Scheduling resident appointments, staff meetings, and other facility events.Maintaining accurate and up-to-date resident records, employee files, and other important documents.Typing, filing, photocopying, and distributing documents.Assisting with resident paperwork, such as admissions and discharges, and coordinating with other departments for resident care.Ensuring adequate inventory of office and medical supplies.Facilitating communication between different departments and staff members.Entering and updating information into the facility's computer system.Assisting with basic bookkeeping tasks, such as invoice processing.Providing friendly and helpful point of contact for residents, families, and visitors.Other duties as assigned.