Director of Client Accounts Payable

Description

Job Overview:

The Director, Accounts Payable (the "Director") will work closely with the VP, Accounts Payable to design the organization required and develop the strategy needed to achieve company wide support services with the A/P discipline. The Director will have oversight of, and be the face of, the Vendor Management and Avid system administration operations for the region(s), as assigned. The Director will be responsible for leading their Accounts Payable regional team until these functional areas are verticalized within the shared services structure. This role will partner with local leadership teams and assist with engagement of internal clients on transactional and financial accounting and reporting related matters to deliver exceptional service.

This role will work closely with department leaders from across the organization to project manage large-scale transformation initiatives focused on streamlining the organization, improving customer experience and overall business results. This position is ideally suited for someone who is looking for growth opportunities by proving their capability to quickly take on increased levels of responsibility within the organization.

Compensation: $110-130k

FirstService Residential will compensate the successful candidate in accordance with the posted range. The salary or wage paid to the successful candidate will be commensurate with experience, education, and specific job responsibilities. For positions designated at a client's property, the salary or wage will also be premised upon the client's directive. The base pay range is subject to change and may be modified in the future.

Your Responsibilities: include the following. Other duties may be assigned.

Accounts Payable

• Provides enterprise oversight of vendor management, compliance, and data governance, ensuring consistent execution of vendor onboarding, maintenance, compliance monitoring, risk controls, and vendor master data integrity across markets in alignment with established policies and regulatory requirements.
• Maintains accountability for the end - to - end 1099 reporting lifecycle, including governance over regulatory changes, system readiness, and vendor coordination; ensures cross - functional alignment with Technology, Risk, Legal, and third - party filing partners to deliver accurate, compliant, and timely reporting at scale.
• Provides strategic oversight of the Invoice Management System (IMS), setting governance standards for workflows, entitlements, approval routing, and configuration changes while partnering with Technology, Vendor Partners, and regional leaders to enhance system stability, automation, and processing efficiency.
• Oversees enterprise utility - payment operations (AvidUtility, Time Sensitive Payments) ensuring accurate account onboarding, automated invoice capture, and timely payment execution; partners with AP, Treasury, GL, and Transitions teams to prevent post - transition debits
• Maintains an ongoing awareness of the regulatory environment and issues that could affect our business model or our clients.
• Maintains a strong control environment and is open to process change, evaluating opportunities for continuous improvement.
• Assist with the standardization and functionalization of key AP areas, including but not limited to IMS Administration, Vendor Management, and transactional functions (invoice and payment processing).

Leadership

• Oversees recruitment, development, separation, and retention of account payable teams across the region in partnership with local HR leaders.

• Accountable for client - facing AP outcomes, ensuring accuracy, timeliness, and service performance are delivered consistently and at scale.
• Defines and governs service levels and performance standards, including productivity, quality, efficiency, and risk metrics, to drive consistency and continuous improvement across the organization.
• Partners strategically with cross - functional leadership (General Ledger, Operations, Accounts Receivable, Community Management, Technology) to align priorities, resolve systemic issues, and protect client retention; escalates enterprise risks as needed.
• Leads through complexity and change, exercising sound judgment in sensitive or contentious situations while guiding large - scale organizational and operational initiatives.
• Builds and sustains strong organizational and industry relationships, fostering collaboration, influencing stakeholders, and removing structural barriers to enterprise execution.

Business Process Improvement

• Supports the design build of as-is and to-be process maps policies, procedure manuals and SLAs.
• Understands best practice design standards established and support adoption during implementation.
• Assists with development of end-user training materials and drive communication/training plan.
• Drives coordination of requirements between the business and IT to ensure alignment to business needs.
• Reports on key metrics to provide visibility into productivity / adoption of new technology and processes.
• Coordinates effort to maximize productivity and successful achievement of department metrics and goals.

Additional Duties:

• Oversee the client onboarding and off-boarding process as it relates to the Accounts Payable functions.

• Use independent judgment to resolve issues and provide guidance to team members.
• Ensure that consistent policies and practices are followed.
• Demonstrate understanding of internal controls and segregation of duties requirements to drive implementation of best practices.
• Prepare and maintain procedures for specific job duties.
• Liaison with IT and other departments on various projects, initiatives and process improvements impacting the Accounts Payable functions.
• Practice and adhere to FirstService Residential Global Service Standards.
• Anticipate needs across the company and manage department resources to provide timely and reliable service to internal customers; prioritize and communicate when workload or requests for support exceed departmental capacity.
• Safeguards the company's assets.
• Participate in special projects as needed & other duties as assigned

Skills & Qualifications:

• Hold oneself and team accountable for delivering on business goals.

• Strong interpersonal and organizational skills with the ability to manage multiple priorities

• Demonstrate and model company values with internal and external customers.
• Demonstrate awareness of variables, which could affect employee retention and/or morale; is a leader in developing strategies to ensure employee engagement and retention, including an ability to create growth plans for the accounting team members.
• Excellent relationship skills with external and internal clients; is persuasive and patient, listens well. Is willing to address concerns with colleagues in a straightforward, open, honest and respectful manner.
• Strong knowledge of Microsoft Applications, especially Word and Excel (e.g. Pivot Tables, VLOOKUP).
• Strong analytical skills to perform data collection and benchmarking against best practices.
• Manage in a no surprises manner; proactively communicate financial issues to leaders.
• Ability to communicate a clear strategy and vision for Global AP and have experience in leading change management initiatives that bring people, process, and technology together from different functional areas to deliver quality financial services customer experience necessary.
• Passion for gaining efficiency through process change while creating a positive team environment where we can recruit, develop, and retain talent.
• Comfort with rolling out new technologies, automation and outsourcing to third parties to improve accuracy, timeliness and maximizing efficiencies a must.
• Knowledge leader in both financial accounting and the Condo/HOA industry. Sound business acumen and the ability to present practical solutions is a key requirement.
• Familiarity with projects focused on the implementation of new enterprise-wide technology platforms.

Supervisory Responsibilities:

• Leads a team across several regional offices. Ensures personnel meet all service level expectations and escalate/resolve any performance issues with the appropriate Supervisors.
• The Director will be responsible for building a strong team culture rooted in accountability, and building a scalable organization that can support client growth and retention.

Education & Experience:

• Demonstrated experience leading large, high - volume transaction processing organizations, including accountability for enterprise - level performance, scalability, and risk management.
• 7+ years of progressive leadership experience, with responsibility for setting strategy, leading managers, and driving outcomes across complex, multi - team environments.
• Bachelor's degree in Business Administration or related field required; advanced degree or equivalent executive - level experience preferred.

Physical Requirements and Working Environment: T he physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must be able to lift 30 lbs.
• Must be able to sit for extended periods of time.
• Must have finger dexterity for typing/using a keyboard.
• Must be able to communicate effectively with internal and external customers.

• Consistent and regular attendance required

Tools & Equipment Used:

• General office equipment

Travel:

• Travel to company offices as required.
• Must have a valid driver's license

What We Offer:

• Medical, dental, and vision plans (full time and part time 30+ hours)
• Part time 20+ hours qualify for dental and vision
• 401K match
• Time off including vacation, sick, and company paid holidays
• Pet insurance available
• Tuition reimbursement
• Legal services
• Free emotional wellbeing and daily life assistance support for all associates
• Domestic partner coverage
• Health savings account
• Flexible spending account

About Us:

FirstService Residential transforms the property management landscape by providing professional association management services to over 9,000 residential communities across the United States and Canada.

Our dedication to associate satisfaction and growth is recognized by our Great Place to Work certification, exemplifying our commitment to fostering a positive and inclusive workplace culture. Our 19,000 associates can count on competitive salaries, top-tier medical, dental, and retirement benefits, career training, and support for continued professional development.

Experience exceptional service with a fulfilling career in property management with FirstService Residential.

To learn more about our company and culture, please visit

Disclaimer

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all-inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.

FirstService Residential is an equal opportunity employer committed to a diverse and inclusive workforce. Applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), age, sexual orientation, national origin, marital status, parental status, ancestry, disability, gender identity, veteran status, genetic information, other distinguishing characteristics of diversity and inclusion, or any other protected status.

Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with federal and state laws, as well as applicable local ordinances. All offers of employment with FirstService Residential are contingent upon a satisfactory background check.

Automated Employment Decision Tool (AEDT) Usage: We may utilize an Automated Employment Decision Tool (AEDT) in connection with the assessment or evaluation of candidates. The AEDT is designed to assist in objectively evaluating candidate qualifications based on specific job-related characteristics.

Job Qualifications and Characteristics Assessed: The AEDT evaluates candidates based on job qualifications and characteristics pertinent to the role, including skills, experience, and competencies relevant to the position requirements. These qualifications are determined by the unique needs of each role within our company.

Alternative Selection Process or Reasonable Accommodations: Candidates who require an alternative selection process or a "reasonable accommodation," as defined under applicable disability laws, may make a request through our designated contact channel View email address on click.appcast.io .

Requesting Information About the AEDT - NYC Local Law 144: Candidates who reside in New York City and are subject to NYC Local Law 144 may request information about the AEDT, including details on the type of data collected, the sources of such data, and our data retention policies. To submit a request, please contact us at View email address on click.appcast.io ; we will respond in accordance with Local Law 144, within 30 days.