Human Resources Specialist

Human Resources Specialist

The Human Resources Specialist supports core human resources functions by administering recruiting, onboarding, employee records, HR systems, compliance activities, reporting, and day-to-day employee support. This role applies working knowledge of HR practices and procedures to ensure processes are accurate, timely, compliant, and employee-focused while contributing to department projects and continuous improvement efforts.

Primary Duties:

• Respond to and resolve routine internal and external human resources inquiries, and route more complex matters to the appropriate team members.
• Administer human resources processes, projects, and day-to-day department activities with a high degree of accuracy, organization, and discretion.
• Administer recruitment lifecycle activities, including job postings, candidate coordination, offer letters, and background checks.
• Coordinate and administer onboarding activities, including new hire paperwork, orientation logistics, and new hire processing.
• Maintain accurate employee records, personnel files, and HR documentation in accordance with company procedures.
• Coordinate with IT, the user community, and module owners to identify areas of improvement, recommend changes, and implement functional solutions for existing systems.
• Administer offboarding activities, including separation documentation, unemployment claims, employee changes, and exit interviews.
• Maintain the annual HR compliance calendar and coordinate required postings, notices, and recurring deliverables.
• Support compliance with federal, state, and local employment laws and regulations by maintaining documentation, coordinating required actions, and assisting with policy and procedure implementation.
• Maintain accurate records, assist with audits of employee files, record retention, and compliance documentation.
• Prepare and maintain HR reports and metrics, including affirmative action, equal employment opportunity, and year-end reporting.
• Prepare standard HR reports, spreadsheets, and supporting documentation as requested.
• Contribute to HR projects and initiatives.
• Maintain confidentiality of sensitive employee and business information.
• Be an advocate and role model for MFCP's culture and values.
• Perform other duties as assigned.

Education & Work Experience:

• Associate or bachelor's degree in human resources, business administration, or a related field preferred.
• Minimum 3 years of experience in a human resources role.
• Experience with HRIS (UKG), applicant tracking systems, onboarding, reporting, or employee records administration is highly desirable.
• Equivalent combinations of education and relevant experience will be considered.

Knowledge, Skills, and Abilities:

• Working knowledge of HR principles, employment practices, and compliance requirements.
• Strong organizational skills with the ability to manage multiple tasks, prioritize work, and meet deadlines.
• High level of accuracy and attention to detail in data entry, recordkeeping, and documentation.
• Ability to handle confidential and sensitive information with professionalism and discretion.
• Strong verbal and written communication skills and the ability to interact effectively with employees, candidates, and leaders.
• Proficiency in Microsoft Office and the ability to learn and use HRIS and other business systems effectively.
• Customer-service mindset with a responsive, professional, and helpful approach to supporting others.
• Ability to work independently and as part of a team in a fast-paced environment.
• Ability to follow established procedures, maintain accurate records, and support process improvement efforts.

Physical Demands and Work Environment:

The essential functions of this position will require the employee to perform the following physical activities:

• Frequent use of standard office equipment.
• Ability to lift and carry up to 20 pounds.
• Combination of sitting, standing, walking, and occasional bending or reaching.
• Primarily office-based, temperature-controlled environment with moderate noise.
• Up to 10% of travel may be required by air or automobile.
• Regular and reliable attendance is required.

Additional Information:

Salary: $61k - $80k, DOE

MFCP participates in E-Verify.

We are an Equal Opportunity Employer. We do not discriminate on the basis of age, race, sex, color, religion, national origin, marital status, sexual orientation, veteran status, military status, disability, genetic information, or any other status protected by applicable federal, state, or local law.

Candidates are subject to pre-employment criminal background screening, drug screening, DMV record review, and reference checks.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.