Administrative Assistant: III

Project Turnover Administrative Coordinator

iSphere is looking for a Project Turnover Administrative Coordinator who can keep turnover activities organized, documentation under control, and meetings from becoming twenty people staring at outdated spreadsheets wondering who owns what.

This role supports the turnover and operations teams during system completion and handover activities inside a large industrial project environment. The work is heavily coordination and documentation focused, helping maintain visibility, structure, and organization across turnover activities without being directly responsible for technical execution.

The environment moves fast, especially during major turnover milestones when documents, punch items, schedules, and action lists all start multiplying at the exact same time.

You'll be supporting turnover leads, Operations, Engineering, Maintenance, and project personnel by helping manage tracking systems, documentation, meeting coordination, reporting, and day-to-day administrative support activities.

What they're really looking for:

• 35 years of administrative or project coordination experience
• Experience supporting industrial, construction, operations, or project environments
• Strong organizational and documentation skills
• Strong Microsoft Office skills, especially Outlook, Excel, Teams, and OneNote
• Experience with SharePoint or document management systems
• Ability to manage multiple priorities and keep things organized under pressure
• Strong communication skills and professional follow-through

Experience supporting turnover teams, document control, commissioning activities, or project handover processes is a strong plus.

This role includes maintaining turnover logs, tracking action items, organizing walkdown packages, supporting meeting coordination, handling onboarding/offboarding logistics, updating dashboards, and helping keep information flowing between multiple groups across the project.

The right person for this role is dependable, detail-oriented, and naturally organized. Somebody who notices when documentation is missing before the meeting starts not halfway through it when twelve people are already asking for it.

And yes during turnover phases, there will absolutely be moments where "final version" documents somehow become "final_FINAL_v27_revised_USETHISONE." The team needs somebody who can survive that with their sanity mostly intact.