Administrative Assistant III

Job Description

Job Description

Join Kelly® as an Administrative Coordinator III supporting the Project Turnover team in Beaumont, TX! In this role, you’ll be the backbone for documentation, coordination, and communication helping to ensure a smooth and efficient system turnover to Operations. You’ll be based onsite in a TWIC-required area, working alongside Operations and project personnel. Job Title: Administrative Coordinator III – Project Turnover
Location: Beaumont, TX (Onsite – TWIC Required Area)
Pay Rate: $35–$40 per hour
Work Schedule: Monday – Friday, 8-hour days
Duration: Through August 2027
Department: Operations / Project Turnover

  Responsibilities
Administrative Support:

• Organize and maintain turnover documentation and records.
• Assist in preparing mechanical completion walkdown packages, drawings, and completion records.
• Manage SharePoint sites, turnover dashboards, and distribution lists.
• Prepare correspondence, reports, meeting notes, and spreadsheets.
• Support onboarding/offboarding for turnover personnel.
• Coordinate office logistics and interface with site facilities.

Documentation & Tracking:

• Maintain turnover logs, databases, and shared documentation systems.
• Record meeting notes during team meetings.
• Track action items and status updates.
• Aid in maintaining punch lists and status reports.

Scheduling & Coordination:

• Schedule meetings, reviews, and coordination sessions.
• Manage attendance, agendas, and action items for meetings.
• Assist calendar management for turnover leads.
• Coordinate training and badging requirements with site security.
• Distribute meeting materials and communications.

Communication & Interface:

• Support communication between turnover and other departments (Operations, Maintenance, Engineering).
• Distribute reports, updates, and documentation.
• Ensure consistent and timely information sharing.

General Administrative Support:

• Provide everyday support to turnover leadership and team.
• Maintain confidentiality and professionalism.
• Support logistics for meetings, document prep, and turnover activities.

Qualifications

• High school diploma required; associate or bachelor’s degree preferred.
• 3–5 years of administrative experience (industrial, construction, or operations preferred).
• Experience with project teams, turnover processes, or document control a plus.
• Strong Microsoft Office skills (Outlook, Excel, Teams, OneNote).
• SharePoint/document management experience preferred.
• Excellent organizational and time management skills.
• Reliable multi-tasking and administrative support abilities.
• Strong written and verbal communication skills.
• Ability to obtain and maintain TWIC credentials.

Core Competencies

• Organizational and documentation skills
• Attention to detail and accuracy
• Dependable administrative support
• Clear communication and team coordination
• Ability to support structured processes

Physical & Work Environment

• Onsite presence required in a TWIC-controlled operational/project environment.
• Work in both office and field-adjacent settings in support of turnover activities.

Ready to support a major project in Beaumont, TX? Apply today with Kelly® and help drive project success!

 

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

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