Event Coordinator

Part-Time Assistant Coordinator, Niche Events

At WSU Tech, we are committed to fostering an engaging educational environment through innovative training and workforce development initiatives. This role plays a key part in supporting our events team to deliver exceptional experiences for our students and the community.

Location: NICHE (National Institute for Culinary and Hospitality Education) WSU Tech Wichita, KS

Pay Rate: $18.20/hour

Schedule: Part-time, hours will vary based on event needs (evenings and weekends may be required)

Overview / Job Summary:

The Part-Time Assistant Coordinator, Niche Events supports the administrative, sales, coordination, and execution aspects of events at Niche. This role works closely with the Hospitality Operations Manager to assist with client communication, lead generation, event logistics, venue sales, and day-of event execution. While the primary focus is administrative and sales support, this position also actively assists with event operations including setup, teardown, room resets, and physical event preparation. This role will independently oversee events as the sole on-site Niche representative, managing vendors, timelines, client communication, troubleshooting, and overall execution. The right candidate is someone who thrives in a fast-paced environment, takes ownership of their work, and is comfortable operating with autonomy.

Your day-to-day responsibilities may include:

• Conduct outbound sales calls, lead generation, and follow-up communication with prospective clients and event leads
• Respond to event inquiries, coordinate venue tours, and support clients through the booking and planning process
• Support venue sales efforts through professional communication, relationship-building, and client service
• Assist with preparing proposals, BEOs, contracts, invoices, timelines, and event documentation
• Maintain organized client records and ensure accuracy across planning systems and event management software
• Coordinate calendars, meetings, and logistics with internal teams, vendors, and clients
• Provide day-of event support including setup, teardown, room resets, dcor placement, and execution of event details
• Lead events independently as the sole on-site Niche representative, managing vendors, timelines, troubleshooting issues, and ensuring successful execution

Join us in creating memorable experiences that enhance our community connections and promote our mission!