Bookkeeper

Job Description

Job Description

We are looking for a detail-oriented Bookkeeper to support daily financial operations for a school-based environment in Santa Monica, California on a PART-TIME basis. This Long-term Contract position focuses on maintaining accurate payables, receivables, reconciliations, and financial records while partnering closely with administrative and finance staff. The ideal candidate will bring strong bookkeeping experience, sound judgment, and the ability to keep accounting processes organized, timely, and precise.

Responsibilities:

• Oversee the full accounts payable cycle by reviewing invoices, recording approved expenses in Sage, and coordinating timely payment processing.

• Keep vendor profiles, payment records, and related financial documentation current, complete, and easy to retrieve.

• Prepare standard journal entries and provide support for recurring close activities at month-end.

• Administer student-related billing, including program fees, supplemental charges, and payment posting, while ensuring account balances remain accurate.

• Reconcile incoming payments, bank deposits, and accounting records across internal billing systems and Sage to resolve differences promptly.

• Review credit card activity for staff and school programs, confirm supporting backup is complete, and follow up on missing receipts or coding questions.

• Assist with bank and account reconciliations by investigating discrepancies and escalating unresolved issues to finance leadership when needed.

• Coordinate routine purchasing tasks such as approved Amazon orders and office supply replenishment while maintaining proper documentation and approvals.

• Support audit and year-end activities by organizing financial records, preparing materials for 1099 processing, and compiling requested documents for external review.

• Demonstrated experience in bookkeeping with hands-on responsibility for both accounts payable and accounts receivable functions.
• Proficiency with Sage 100 and QuickBooks, with the ability to enter, track, and reconcile financial transactions accurately.
• Strong working knowledge of bank reconciliations, journal entries, and general accounting record maintenance.
• Ability to manage high-volume financial details with accuracy, consistency, and strong organizational discipline.
• Comfortable communicating with internal teams to resolve billing questions, documentation gaps, and outstanding balances.
• Skilled in maintaining confidential financial information and handling sensitive records with discretion.
• Proficiency with standard office and accounting tools used for reporting, payment tracking, and document organization.