Accounting Specialist

We're looking for a detail-oriented Accounting Specialist to join our team. The Accounting Specialist is primarily responsible for managing the full Accounts Payable process, including invoice processing, vendor management, payments, and reconciliations. The role also coordinates and supports external audits, particularly state and local sales and use tax audits, by preparing documentation, responding to auditor requests, and maintaining accurate, audit-ready records. Additional responsibilities include assisting with month-end and year-end closing activities and supporting the Accounting Manager as needed.

Are you ready to apply Make sure you understand all the responsibilities and tasks associated with this role before proceeding.

Responsibilities:

? Manage the full Accounts Payable cycle, including invoice receipt, coding, three-way matching of purchase orders, receiving documents, and invoices, approval routing, and timely payment processing through ACH, checks, and wire transfers.

? Maintain accurate vendor master records and supporting documentation, including W-9 forms and information required for 1099 reporting.

? Reconcile vendor statements, monitor AP aging, investigate invoice discrepancies, resolve payment issues, and respond to vendor inquiries.

? Ensure invoices are properly approved, coded, documented, and processed in accordance with company policies, internal controls, and payment terms.

? Reconcile the Accounts Payable subledger to the general ledger and prepare AP-related accruals and supporting schedules for month-end and year-end close.

? Serve as the primary contact for auditors: gather, organize, and submit requested paperwork, schedules, reconciliations, and supporting documentation; track open requests; and meet audit deadlines.

? Maintain an organized, audit-ready filing system (electronic and paper) for invoices, purchase orders, receipts, contracts, approvals, and other supporting documentation so records can be retrieved quickly.

? Complete monthly sales and use tax reports, ensuring compliance with applicable local and state regulations.

? Reconcile assigned general ledger and balance sheet accounts and maintain supporting documentation.

? Assist with month-end and year-end closing activities, including preparing journal entries, accruals, adjustments, and account reconciliations.

? Prepare daily cash reports and provide cash position information to management as needed.

? Maintain and reconcile fixed asset records, prepaid expenses, and other assigned accounts, as applicable.

? Follow established accounting policies, procedures, and internal controls and perform accounting activities in accordance with Generally Accepted Accounting Principles (GAAP).

? Participate in special projects and initiatives designed to improve accounting processes, reporting, controls, and efficiency.

? Assist the Accounting Manager with accounting-related projects, analysis, and other responsibilities as needed.

? Perform other duties and administrative tasks as assigned to support the accounting department.

Competencies and Educational Requirements

• Education: Bachelor's degree in Accounting.

• Experience: Minimum 3 years of accounting experience with a strong focus on Accounts Payable. Significant hands-on experience handling audits, including gathering supporting paperwork and preparing and submitting documentation to auditors.

• Communication skills: Excellent interpersonal and customer service skills. Ability to exercise tact, courtesy, and ethics when dealing with vendors, co-workers, and customers.

• Technical Proficiencies: Understanding of accounting principles. Analytical thinker with strong

conceptual and problem-solving skills. Meticulous attention to detail with superb organizational skills. Strong knowledge of Accounts Payable processes, three-way matching, and vendor reconciliations. Proven ability to maintain audit-ready documentation and respond to auditor requests accurately and on time.

Ability to work under pressure and meet tight deadlines. Ability to work independently and as part of a team. xhyhwjd Excellent report-writing, communication, and IT skills, including Excel proficiency.