Event Management Executive

Job description:

Location: Washington DC (with travel as needed)

Status: Full-time | Salary: $60k - $70K per year (Based on experience)

About Team Harbinger:

Team Harbinger is an event production company fueled by creativity, collaboration, and a drive to deliver unforgettable experiences. From corporate galas to immersive brand activations, we design and execute events that leave a lasting impression. If you thrive in a fast-paced, detail-driven environment and love bringing big ideas to life, you’ll feel right at home with us.

About the Role:

We’re seeking a dynamic, detail-driven and highly organized Account Executive to join our growing team. In this role, you’ll be a key player in the day-to-day planning and execution of events and marketing experiences.

You’ll work directly with our Partners, Project Managers, clients, vendors, and creative teams to ensure every event detail is buttoned up before, during, and after showtime. This is a fast-paced role perfect for someone who thrives in the excitement of live events, loves logistics, thrives under pressure, and brings a proactive, solutions-oriented mindset to every challenge.

If you're organized, client-focused, and passionate about production, logistics, and creativity, we want to hear from you.

What You'll Do:

● Assist in defining project scopes, objectives, timelines, and deliverables

● Support event execution from pre-planning through onsite coordination and post-event wrap 

● Create and maintain detailed documentation, production schedules, and project reports

● Communicate clearly with clients, partners, vendors, and internal teams

● Help source and manage estimates, contracts, and invoices

● Contribute to business development by identifying opportunities and supporting proposals 

● Participate in site visits and planning meetings (virtual and in-person)

● Represent Harbinger as a professional, solutions-oriented team member

● Bring creativity and fresh ideas to all stages of the planning and production process

● Travel as needed to support onsite event production (30-35% Travel)

What You Bring:

● 2–5 years of experience in events, experiential marketing, or production coordination

● Experience with agency or corporate event production strongly preferred

● Strong organizational, communication, and multitasking skills

● Proven background in logistics and planning under pressure

● Excellent client-facing and internal communication abilities

● Positive, team-oriented mindset with a strong work ethic and ability to self-manage 

● Quick learner with the ability to adapt to changing project needs and solve problems proactively 

● Fluent in Google Workspace; familiarity with Microsoft Office, iOS, and Excel (Excel wiz = plus) 

Experience with Adobe Creative Suite and Adobe Acrobat is a strong plus

● Experience with Canva is a strong plus

● Bachelor's degree required

● Willingness to travel, work flexible hours and occasional weekends

● Interest in growing with a creative, driven team

Ideal Candidate Traits:

● Calm under pressure and solutions-focused

● Positive, team-oriented mindset

● Client-centric and professional demeanor

● Able to manage multiple competing priorities with tight deadlines

● Quick learner, adaptable, and tech-savvy

● Always thinking five steps ahead

Physical Requirements:

● Ability to stand/walk for extended periods during events

● Capable of lifting up to 50 lbs

● Willing to travel via car, plane, and public transit

Why Join Us?

At Team Harbinger, we’re not just planning events — we’re creating moments that matter. We’re passionate about what we do, and we foster a work environment where creativity, collaboration, and respect thrive. If you’re career-minded, eager to learn, and ready to dive in, we’d love to meet you.Team Harbinger is an equal opportunity employer. We value diversity and are committed to creating an inclusive environment for all employees.

While not required, candidates who submit a thoughful cover letter will receive additional consideration.

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Parental leave
• Vision insurance
• Retirement Plan

Ability to Commute:

• Washington, DC 20005 (Preferred)

Ability to Relocate:

• Washington, DC 20005: Relocate before starting work (Preferred)

Work Location: Hybrid remote in Washington, DC 20005