Office Assistant

Office AssistantKasper Electric exists to honor Christ by delivering electrical excellence with integrity, developing people with purpose, and serving others with love. We are committed to improving the quality of life for the families we employ and the customers we serve by living out our values daily: Love, Excellence, Growth, Trust, and Stewardship.We are seeking an organized, dependable, and detail-oriented Office Assistant to support our office, field teams, and project/accounting functions. This role is the backbone of our day-to-day operations — keeping our people equipped with the tools and supplies they need, keeping our office running smoothly, and keeping our project documentation and compliance records accurate and current. You'll manage everything from device setup and vendor coordination to lien releases and Certificates of Insurance, working closely with leadership, project teams, and accounting to keep things moving.Office Assistant ResponsibilitiesManage company technology needs for staff — phones, tablets, and related devices, including setup, troubleshooting, and vendor coordinationSet up employee email accounts and provide general Microsoft 365 supportCoordinate with vendors to order uniforms, PPE, and office/breakroom suppliesCoordinate meetings needed for field and office teamsTrack required safety and compliance training assignments (e.g., OSHA certifications and renewals)Serve as the point of contact for office facility and maintenance needsSupport employee recognition and morale initiativesRequest lien releases and lien waivers from vendors and suppliersCommunicate with general contractors and customers regarding documentation requestsMaintain and organize lien releases, Notices to Owner (NTOs), and project filesRequest, collect, and track Certificates of Insurance (COIs)Follow up on outstanding documentation and ensure records remain currentMaintain accurate filing systems and tracking logsAssist with project closeout documentation and payment-related requestsProvide administrative support to Accounts Receivable and Operations teamsPerform other administrative duties as assignedIdeal Candidates: Office AssistantStrong attention to detail and organizational skillsProfessional written and verbal communication skillsProficiency in Microsoft Office, especially Outlook, Excel, and WordComfortable managing vendor relationships and basic tech troubleshootingReliable, punctual, and able to manage multiple tasks and deadlinesTakes ownership of follow-up items and keeps records current without being chasedExceptional Candidates: Office Assistant2+ years of office management, administrative, or construction admin experienceConstruction industry experience, particularly with lien releases, COIs, or project documentationExperience managing vendor relationships and procurementTakes initiative and follows through with minimal supervisionBrings a proactive, service-minded approach to supporting a teamCharacter Qualities We ValueIn addition to your skills, we're looking for team members who align with our core hiring values:Character over credentialsGrowth mindset over experienceMission fit over industry conformityWhat We ValueLove – We care for our people, our clients, and our workExcellence – We do the job right, every timeTrust – We do what we say we will doStewardship – We take ownership of what we've been entrusted withGrowth – We are always improving in our craft and characterOthers – We put the needs of others before our ownOffice Assistant Pay$18 – $28 per hour, based on experienceOffice Assistant Job TypeFull-time | In-person | South FloridaOffice Assistant Benefits401(k) with 4% company matchHealth, dental, vision, and life insurancePaid time offPaid holidays