Administrative Assistant

Administrative Assistant

Location: Morristown, NJ 07960 (Onsite) Duration: 3months W2 contract with high possibility of extension based on performance and depending on business needs Shift Timing: Monday through Friday from 8AM – 4PM EST Pay Range: $21 to $23/Hour on W2

Job Functions: Selected candidate will be responsible for supporting department leadership, managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, and general administrative tasks. The ideal candidate will have strong communication and computer skills, the ability to execute tasks autonomously and efficiently, with attention to detail. Support the day-to-day functions in a fast-paced environment, including administrative support of team leadership. Maintain a customer service approach, and communicate in a positive, professional manner. Respond to and resolve requests in a timely and efficient manner. Perform general administrative tasks including managing calendars and phones, organizing meetings, maintaining records, ordering and tracking, ordering supplies, filing, and organizing, executing internal processes for the highest efficiency. Schedule rooms for meetings, events, appointments, and/or similar activities for the department, track correspondence, and prepare, order, and distribute materials. Create PowerPoint presentations, Excel spreadsheets, newsletters, reports, minutes and agendas as requested. Act as a support for the Total Rewards/HR team. Works effectively and efficiently with each member of the team to assist as needed.

Seeking an experienced Administrative Assistant / Executive Scheduling Coordinator to provide temporary remote support for the executive leadership team while a permanent Project Coordinator search is underway.

The primary focus of this assignment will be: Executive calendar management for the Chief Medical Officer and Associate Chief Medical Officer Complex scheduling and coordination of meetings across multiple stakeholders Managing meeting requests, calendar conflicts, and prioritization of appointments Maintaining accurate calendars and ensuring efficient coordination of leadership schedules Providing high-level administrative support related specifically to scheduling and calendar functions This is not a traditional Administrative Assistant role and will not require the full range of general administrative responsibilities. The manager is specifically seeking candidates with strong executive scheduling experience and a demonstrated ability to manage complex calendars for senior leaders.

Preferred Qualifications: Recent experience supporting executive-level leaders Advanced calendar management and scheduling skills Experience coordinating high-volume meetings across multiple departments and stakeholders Strong communication, organization, and prioritization abilities Ability to work independently in a remote environment Additional Preference: Candidates who are already credentialed within Client or have recently completed an assignment within the health system are encouraged, as this may help expedite onboarding. Please submit candidates with specific executive calendar management experience highlighted on their resumes.

Skills: Proficiency in Microsoft Word, Excel, Outlook, PowerPoint and SharePoint - Highly Desired Prior administrative experience - Highly Desired