Accounting Specialist

Description

ACCOUNTING SPECIALIST

Position Title: Accounting Specialist
Department: Finance

Reports To: Fiscal Services Manager

Salary Range: 3

FLSA Status: Non-Exempt (eligible for overtime pay)

Last Update: July 20, 2026

Job Summary:

Under the general direction of the Fiscal Services Manager, the Accounting Clerk is responsible for processing the daily deposit, accounts payable and scanning and uploading backup documentation in the accounting system.


Job Scope:

Duties are performed with a degree of independence within the framework of prescribed policies and procedures. Employee does not have supervisory responsibility for subordinate personnel.

Essential Duties and Responsibilities:

• Prepares invoices for data entry, verifies payment dates, receipts, coding, and authorization.
• Enters, edits, and posts invoices and prepares checks, reports, and check and EFT registers.
• Scans and saves invoice and backup electronically and attaches it to transaction in Central Square.
• Prepares, processes, and reconciles 1099s.
• Reviews requests for purchases in accordance with the purchasing policy.
• Serves as backup for processing seasonal payrolls.
• Manages requests for travel expenses and processes according to purchasing and travel policies.
• Oversees petty cash activities and reconciles and requests funds to replenish as needed.
• Monitors office supplies for Accounting and orders supplies.
• Processes miscellaneous revenues as needed.
• Provides general administrative support functions to the division, including the organization and compilation of the annual budget book in both electronic and paper forms.
• Prepares and processes the daily deposit for all departments in the City and deposits at the bank, daily.
• Distributes City Hall mail.
• Collects and delivers packages from City Hall drop box.
• Researches and verifies vendor packet information, including TIN matching
• Manages P-card processing monthly by pulling down reports from the P-card vendor's system and splitting the report out to departments; follows up with departments on missed deadlines; verifies all receipts are attached; notifies departments when receipts are missing or if other errors are found; coordinates with Finance Director as needed on missing receipts
• Performs other related duties as deemed necessary or as required.

Education, Certification and Experience Requirements:

High school diploma or GED supplemented by formal coursework in accounting, business or related subjects with a minimum of two (2) years experience in accounts payable or receivable or any equivalent combination of training and experience which provides the required knowledge, ability and skill. Requires basic skills in Excel, Word, Outlook and Adobe Acrobat. Requires the possession of a valid driver's license and a good driving record.

Skills, Knowledge and Abilities:

Knowledge of modern accounting theory, principles, and practices. Knowledge of Central Square software. Ability to organize and prioritize multiple tasks. Proficiency in the use of a personal computer, including basic to intermediate skills in Excel, Word, Microsoft Outlook and Adobe Acrobat. Ability to exercise independent and logical reasoning and judgment when performing work tasks or communicating with others. Ability to understand and carry out oral and written instructions and to develop working procedures appropriate to the objectives desired. Ability to communicate clearly and concisely, orally and in writing, and to maintain effective working relationships with superiors, other employees, city elected and appointed officials, and the public.


Tools and Equipment Used:

Network computer system operating integrated accounting, court, and payroll software; personal computer operating word processing, spreadsheet and database software; telephone; copier; facsimile; and postage meter.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit and talk and hear. The employee is frequently required to walk; use hands to operate, finger, handle or feel objects, tools, or controls; and reach with hands and arms. The employee must lift and/or move up to 20 pounds occasionally. Specific vision abilities required by this job include close vision and the ability to focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee normally works within an office environment. The noise level is usually moderately quiet.

Selection Guidelines:

Formal application, rating of education and experience; and successful completion of oral interview; reference check; physical and drug screen; and background checks are required. Job related tests including assessments might be required.

The City of Gardner is an equal opportunity employer. Any applicant/employee with a disability as defined in the Americans with Disabilities Act may request an accommodation to perform the functions of this position. Requests should be directed to the immediate supervisor.

The duties listed above are intended only as illustrations of the various types of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

The job description does not constitute an employment agreement between the employer and the employee and is subject to change by the employer as the needs of the employer and requirements of the job change.