Administrative Assistant

Job Description Job Description Administrative Assistant to CEO Location: Delray Beach Company: Multi-Entity Holding Company within Property Management, Construction and development Position Overview We are seeking a reliable, detail-oriented Administrative Assistant to support the CEO of a dynamic, multi-entity holding company. This is a highly visible role that blends office coordination with personal executive support. The ideal candidate brings a positive attitude, strong follow-through, and a proactive, “can-do” mindset to everything they do. This position is perfect for someone who takes pride in being helpful, organized, and dependable, and enjoys supporting both professional and day-to-day operational needs. Key Responsibilities Office Support Answer incoming phone calls and greet visitors in a professional and welcoming manner Maintain organization and cleanliness of common areas, including the kitchen Monitor and order office supplies as needed Coordinate weekly lunch orders for team meetings Executive Support to CEO Provide day-to-day administrative support to the CEO Manage scheduling, including appointments and calendar coordination Assist with personal tasks such as: Ordering coffee and meals as needed during the day Managing prescriptions and vitamins Handling online purchases (e.g., clothing, household items, miscellaneous needs) Collections & Inventory Assistance Support inventory tracking for the CEO’s collectibles Assist with receiving and organizing new items Coordinate packaging and shipping for sold items Why Join Us Direct exposure to executive leadership Varied responsibilities—no two days are the same Opportunity to grow within a fast-moving, entrepreneurial environment If you’d like, I can also: Tighten this into a shorter version for job boards like Indeed/LinkedIn Adjust tone (more formal vs. more casual/family office feel) Add compensation framing to attract the right level of candidate Just tell me Qualifications Previous similar experience 3-5+ years Positive attitude and strong work ethic Excellent attention to detail, with consistent follow-through Proactive and willing to take initiative (“can-do” mindset) Professional demeanor with a friendly, approachable personality Basic comfort with: Email communication Internet ordering Microsoft Word and Excel (basic functionality)