Office Manager - Staffing

Job Description

Job Description

It's Caliber is a seasoned provider of recruitment services to clients in the light industrial and administrative space. We are seeking for experienced Office Manager to join our team. The Office Manager is responsible for overseeing the daily operations of a staffing branch, ensuring efficient office administration, excellent customer service, and compliance with company policies. This role supports recruiters, sales staff, clients, and temporary employees while maintaining accurate records, payroll processing, onboarding, and overall office productivity. Bilingual (English and Spanish) is required

Ontario, CA

M-F, 40hrs/week

Prior experience in a recruitment management or supervisor role is required.

This is not a remote position.

Key Responsibilities

• Manage the daily operations of the staffing office.
• Supervise and support administrative staff and recruiters.
• Coordinate employee onboarding, including new hire paperwork, I-9 verification, and background checks.
• Process weekly payroll and ensure accurate timekeeping.
• Maintain employee files and ensure compliance with federal, state, and company regulations.
• Assist with recruiting activities, including interviewing, hiring, and placing candidates.
• Serve as the primary point of contact for clients regarding staffing needs, scheduling, and employee concerns.
• Monitor attendance, performance, and disciplinary actions for temporary and internal employees.
• Prepare reports on staffing activity, payroll, recruiting, and office performance.
• Ensure compliance with OSHA, labor laws, and company safety procedures.
• Manage office supplies, equipment, and vendor relationships.
• Support business development efforts by maintaining strong client relationships and providing excellent customer service.
• Assist with audits and reports as needed.
• Prior experience with COATS software is a plus but not required.

Please submit your resume for immediate consideration.