Project Coordinator

Job Description

Job Description

Overview

Opportunity: Project Coordinator - Hospitality 

The Project Coordinator provides administrative and coordination support to HHM’s Capital Projects team, supporting hotel renovation and development projects across the portfolio. Based in Philadelphia, this role maintains project documentation, coordinates meetings and updates, and assists with budgeting, bidding, and purchasing activities.

Your Growth Path

Junior Project Manager – Project Manager

Your Focus

• Provide administrative support to the Capital Projects team, including scheduling meetings, tracking deadlines, and maintaining project files.
• Organize drawings, specifications, photographs, and brand-issued Property Improvement Plans to support scope development.
• Assist project managers with reviewing construction documents and gathering information for project planning.
• Support cost-estimate preparation and maintain estimating records and databases.
• Coordinate material quantity information with in-house purchasing to support estimates and ordering.
• Assist with preparing and distributing bid documents under department leadership’s direction.
• Conduct occasional site visits to collect information and support field verification.
• Compile the biweekly Construction Projects Update, coordinating with project managers and third-party vendors to obtain accurate information.
• Follow established safety procedures, use required protective equipment, and comply with applicable workplace and site safety requirements.
• Perform other administrative and project coordination duties as assigned.

Your Background and Skills

• Previous administrative or project coordination experience; experience in construction, real estate development, architecture, or hospitality preferred.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office; familiarity with Microsoft Project preferred.
• Familiarity with construction documents, terminology, and processes is a plus.
• Bachelor’s degree in Business, Construction Management, Architecture, Engineering, or a related field preferred.

HHM Benefits and Perks

• Medical, Dental, and Vision Health Insurance
• Paid Time Off
• 401(k) Company Match
• Free Basic Life Insurance
• Travel Discounts
• Commuter Transit and Commuter Parking Benefits
• Employee Assistance and Wellness Program

Work Environment and Context

• Requires sitting for extended periods, walking, pushing, lifting up to 25 pounds, bending, reaching, and using hands and fingers to operate computer equipment.
• Includes occasional travel to local and regional construction sites.

What We Believe

People Are Our Capability – Hearts That Serve – Only Excellence – Stay Nimble – Own It