Front Desk Receptionist

Key Responsibilities

• Serve as the first point of contact for clients and visitors, managing front desk reception, answering incoming calls, and coordinating guest arrivals.
• Schedule conference rooms, oversee meeting room setup, and coordinate catered food services for meetings and events.
• Maintain kitchen pantry supplies, monitor inventory levels, and place orders as needed.
• Provide copy and mail room support, including large-volume printing, scanning, copying, and document production projects.
• Assist attorneys with trial binder preparation, document organization, and other litigation support tasks.
• Receive, process, scan, and distribute incoming and outgoing mail and packages via USPS, FedEx, and courier services.
• Coordinate messenger services and ensure timely delivery of documents and packages.
• Monitor office supply inventory and submit purchase requests to maintain adequate stock levels.
• Submit and track building maintenance and service requests to ensure efficient office operations.
• Perform filing, document revisions, records management, and general clerical and administrative projects.
• Enter, update, and maintain accurate information within the firm's records management system.
• Prepare, organize, label, and manage physical records for off-site storage, ensuring proper retention and retrieval procedures.

Qualifications

• Proficiency in Microsoft Word, Outlook, and other Microsoft Office applications.
• Strong organizational, time management, and multitasking abilities.
• Excellent communication and customer service skills.
• Ability to work efficiently in a fast-paced professional environment while maintaining accuracy and attention to detail.