Corporate Paralegal

Job Description

Job Description

Job Title: Corporate Paralegal 

Location: New York, NY

Experience: 5+ Years of Experience

Employment Type: Full-Time

ROLE OVERVIEW

We’re looking for a detail-oriented Corporate Paralegal to join our lean legal team and work directly with the General Counsel. This is a hands-on role spanning three areas: commercial contract management, corporate compliance, and IP/patent administration.

If you have strong contract and compliance instincts, enjoy building systems and processes, and thrive in a fast-moving tech environment, this role is for you. Prior in-house or SaaS company experience is a plus, but not a dealbreaker for the right candidate.

 

KEY RESPONSIBILITIES

Contract Management

• Maintain Pixalate’s contract repository in Salesforce — ensuring MSAs, Service Orders, amendments, and NDAs are organized and audit-ready.
• Track critical contract dates (renewal windows, NTC deadlines, fee escalations) and alert internal stakeholders proactively.
• Manage the annual MST update workflow: coordinating notice campaigns, tracking client responses, and maintaining a clean audit trail.
• Support redline reviews by summarizing client-proposed changes and flagging material deviations for attorney review.
• Draft routine amendments, NDAs, vendor agreements, and renewal notices under attorney supervision.
• Partner with sales, finance, and customer success to keep contract data accurate and in sync with billing records.

Corporate Compliance

• Maintain good standing for all Pixalate legal entities across U.S. and international jurisdictions (annual reports, franchise tax, registered agent management).
• Manage foreign qualification filings and coordinate with registered agents (e.g., CT Corporation, CSC) as needed.
• Maintain corporate records including minute books, resolutions, and officer/director registers.
• Support internal governance processes: board consents, officer certifications, and entity-level documents.
• Monitor regulatory developments relevant to Pixalate’s business (privacy, ad-tech, data processing) and flag key updates.

IP & Patent Administration

• Maintain Pixalate’s IP docket — tracking patents (pending and granted), trademarks, and copyrights with all prosecution deadlines.
• Coordinate with outside IP counsel on prosecution, office action responses, and maintenance fee payments.
• Organize IP assignment agreements, inventor declarations, and chain-of-title documentation.
• Support IP due diligence preparation for investor, financing, and M&A purposes.

REQUIRED QUALIFICATIONS

• 5+ years of paralegal experience in a corporate law firm, in-house legal department, or legal operations role. (SaaS or tech industry experience is a plus, not a requirement.)
• Paralegal certificate from an ABA-approved program, or a bachelor’s degree with equivalent qualifying experience.
• Demonstrated experience managing commercial contracts end-to-end, including SaaS or subscription-based agreements.
• Hands-on experience with Salesforce or a comparable contract management platform.
• Ability to independently manage high-volume notice campaigns with accuracy and on deadline.
• Exposure to multi-jurisdictional corporate entity compliance (Secretary of State filings, annual reports, registered agent coordination).
• Strong working knowledge of Microsoft Word (tracked changes, redlining), Excel, and document management systems.

Nice to Have

• Experience with IP or patent portfolio administration and working with outside IP counsel.
• Familiarity with AI-assisted legal workflows (Claude, ChatGPT, or similar) for drafting, summarization, and research.
• Prior experience in a high-growth startup or technology company.

TECHNOLOGY STACK & OPERATIONAL TOOLS

Functional Domain

Platform Proficiency & Examples

Contract Lifecycle Management

Salesforce (CPQ / Contract Object), DocuSign, Ironclad, Conga

AI-Assisted Legal Workflows

Claude (Anthropic), Gemini — leveraging LLMs for drafting and research

Global Entity Compliance

CT Corporation, CSC, Cogency Global, Legalinc

IP & Patent Docketing

Anaqua, CPA Global, Foundation IP, Dennemeyer

Centralized Document Management

Google Drive, Salesforce (Legal Repository)

Professional Productivity

Microsoft Word (Advanced Redlining), Excel, PowerPoint, Google Workspace

Advanced Legal Research

Claude and AI-enhanced research platforms

Commercial Contracts

Entity Compliance

IP / Patent Strategy

Salesforce · AI Ops

About Pixalate

Pixalate is an online trust and safety platform that protects businesses, consumers, and children from deceptive, fraudulent, and non-compliant mobile, CTV apps, and websites.

Our software and data have been used to unearth multiple high-profile criminal and illegal surveillance cases, including:

• Gizmodo: An iCloud Feature Is Enabling a $65 Million Scam, New Research Says
• Adweek: A 7-Figure Ad Fraud Scheme Running on Roku Underlines Murkiness of CTV
• Washington Post: Your kids’ apps are spying on them
• Pro Publica: Porn, Piracy, Fraud: What Lurks Inside Google’s Black Box Ad Empire
• ABC7 News: The State of Children's Privacy Online
• NBC News: How many apps are tracking your children

Our team of lawyers, data scientists, engineers, economists, and researchers spans globally with a presence in California, New York, Washington, DC, London, and Singapore.

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