Legal Assistant

Work Arrangement: Hybrid – Minimum Three (3) Days Per Week In OfficePosition SummaryRed Cat Holdings, Inc. is seeking a highly organized, detail-oriented, and proactive Legal Assistant to support the Company's Legal Department across a broad range of corporate, regulatory, contractual, and administrative functions.The Legal Assistant will play a critical role in maintaining the operational efficiency of the Legal Department, including responsibility for corporate filings, business license tracking, legal document management, contract administration, internal process coordination, notarial services, and general legal administrative support.The ideal candidate will possess strong organizational skills, excellent attention to detail, the ability to independently manage multiple priorities, and experience supporting legal professionals in a fast-paced corporate environment.This position requires an individual who is comfortable taking ownership of recurring legal administrative obligations, establishing effective tracking systems, and ensuring that important legal and regulatory deadlines are consistently monitored and addressed.Key Responsibilities1. Corporate Filings, Licensing & Compliance AdministrationCoordinate, prepare, submit, and track corporate filings, annual reports, business registrations, and other routine filings with federal, state, and local authorities, as directed by legal counsel.Maintain a centralized system for tracking corporate licenses, business permits, registrations, renewals, and associated deadlines across the Company and its subsidiaries.Monitor filing requirements and coordinate with internal stakeholders and outside service providers to ensure timely completion.Assist with maintaining corporate entity records, organizational charts, corporate governance documentation, and subsidiary information.Support preparation and maintenance of board resolutions, written consents, meeting materials, and corporate records.Coordinate with registered agents, regulatory agencies, and outside counsel regarding corporate administrative requirements.Maintain accurate records of completed filings, confirmations, and supporting documentation.2. Legal Document Management & Contract AdministrationOrganize, maintain, and manage the Legal Department's electronic and physical filing systems.Assist with preparing, formatting, proofreading, assembling, and distributing legal agreements, correspondence, memoranda, and other legal documents.Maintain a centralized repository of executed agreements, corporate records, legal correspondence, and other important documents.Support contract administration, including tracking agreement execution, renewal dates, expiration dates, notice periods, and other contractual milestones.Coordinate electronic signature workflows and ensure properly executed documents are stored and accessible.Assist with document collection, organization, and production in connection with legal reviews, audits, due diligence, and litigation matters.Maintain appropriate document confidentiality, access controls, and records retention procedures.3. Legal Department Operations & Internal Process SupportAssist in developing, implementing, documenting, and maintaining internal Legal Department procedures and administrative workflows.Support the creation and maintenance of standardized legal forms, templates, checklists, and tracking systems.Coordinate internal legal requests from departments including Finance, Human Resources, Operations, Procurement, and Executive Management.Track pending legal requests, assignments, approvals, and deliverables to facilitate timely completion.Help maintain legal compliance calendars and internal reporting tools.Coordinate with other departments to obtain information, signatures, approvals, and documentation required for legal matters.Identify opportunities to improve administrative efficiency, recordkeeping, and internal processes.Assist with onboarding new legal vendors, outside counsel, and service providers.4. Administrative & Executive Legal SupportProvide comprehensive administrative assistance to the General Counsel and other members of the Legal Department.Manage calendars, coordinate meetings, arrange conference calls, and assist with scheduling internal and external legal matters.Prepare meeting agendas, organize supporting materials, and maintain action-item lists and follow-up schedules.Assist with travel arrangements, expense reporting, invoice processing, and legal department budget administration.Coordinate outside counsel invoices, legal vendor payments, and related administrative matters.Prepare routine correspondence and communicate professionally with internal personnel, outside counsel, governmental agencies, and third-party service providers.Assist with special projects and other administrative responsibilities as assigned.5. Notarial Services & Document ExecutionProvide notarial services for corporate and legal documents as needed, subject to applicable state requirements.Coordinate notarization, witnessing, certification, and authentication of legal documents.Assist with obtaining apostilles, certified copies, and other official documentation when required.Maintain appropriate notarial records and ensure compliance with applicable notary laws and procedures.Coordinate document execution processes involving multiple internal or external signatories.6. Litigation, Regulatory & General Legal SupportAssist with organizing records and documentation related to litigation, disputes, regulatory inquiries, and internal investigations.Support legal hold administration and preservation of relevant documents under the direction of legal counsel.Coordinate document requests, information gathering, and communications with outside counsel.Assist with maintaining regulatory correspondence, compliance records, and legal matter files.Track important deadlines associated with legal matters, administrative proceedings, and regulatory obligations.Perform basic legal and administrative research as requested, without independently providing legal advice.Provide additional support to the Legal Department on special projects and emerging business needs.Required QualificationsAssociate's degree, paralegal certificate, or equivalent combination of education and relevant professional experience.Minimum of 3 years of experience in a legal assistant, legal administrative, corporate legal support, or comparable professional role.Experience maintaining legal documents, corporate records, business registrations, or compliance tracking systems.Strong organizational skills with demonstrated ability to manage multiple projects, competing priorities, and time-sensitive deadlines.Excellent written and verbal communication skills.High level of proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.Experience using electronic document management systems, shared drives, and electronic signature platforms.Strong attention to detail, accuracy, and document quality.Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality.Ability to interact professionally with executives, attorneys, employees, outside counsel, and regulatory representatives.Willingness and ability to work onsite at the Company's South Salt Lake, Utah office at least three days per week.Current Utah Notary Public commission or willingness and eligibility to obtain a commission within a reasonable period following hire.Preferred QualificationsExperience supporting an in-house corporate legal department.Familiarity with corporate governance, subsidiary management, and business entity administration.Experience tracking business licenses, annual corporate filings, and regulatory deadlines across multiple jurisdictions.Familiarity with contract lifecycle management and legal document repositories.Experience working within a publicly traded company or a regulated business environment.Exposure to government contracting, manufacturing, aerospace, defense, or technology industries.Experience supporting corporate transactions, litigation matters, or regulatory compliance activities.Familiarity with legal matter management software and corporate compliance tracking platforms.Experience coordinating with outside counsel and third-party corporate service providers.Core CompetenciesThe successful candidate will demonstrate:Ownership and Accountability: Takes responsibility for assigned tasks, recurring obligations, and administrative processes through completion.Organization and Prioritization: Maintains effective systems for managing documents, deadlines, requests, and multiple competing priorities.Attention to Detail: Produces accurate work and consistently identifies discrepancies, omissions, or approaching deadlines.Confidentiality and Professional Judgment: Handles sensitive legal, corporate, employee, and business information with appropriate discretion.Process Improvement: Proactively identifies opportunities to improve legal workflows and administrative efficiency.Communication and Collaboration: Works effectively with internal departments, senior leadership, legal professionals, and external service providers.Adaptability: Responds effectively to shifting priorities and evolving business requirements.Work Location & Hybrid ScheduleThis position is based at the Company's office in South Salt Lake, Utah, and operates under a hybrid work arrangement.The successful candidate will be required to work onsite a minimum of three (3) days per week, with the ability to work remotely on other scheduled workdays, subject to departmental needs and management approval.Additional onsite attendance may be required periodically to accommodate document execution, notarization, meetings, time-sensitive filings, or other business needs.Candidates must be located within reasonable commuting distance of South Salt Lake, Utah.Additional ExpectationsThe Legal Assistant is expected to operate with a high degree of professionalism, reliability, and independence. This position requires an individual who can anticipate administrative needs, proactively follow up on outstanding matters, and help ensure the Legal Department maintains accurate records and meets its recurring obligations.The role is intended to provide broad administrative and operational support to the Legal Department and does not involve independently practicing law or providing legal advice.Background CheckThis position will require successfully completing a post-offer background check. Qualified candidates with a criminal history will be considered and are not automatically disqualified, consistent with federal and state law.EEO and ITAR/EAR Work Authorization DisclosureRed Cat Holdings provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This position requires direct or indirect access to hardware, software, technology or technical data controlled under the International Traffic in Arms Regulations (ITAR) and the Export Administration Regulations (EAR). Successful candidates for positions subject to ITAR/EAR restrictions must provide proof of U.S. Citizenship or Permanent Residence and must not require sponsorship for export-restricted work authorization.E-VerifyThe company participates E-Verify ensure eligibility for employment and compliance with Right to Work rules. #J-18808-Ljbffr