Document Controller

Document ControllerA career in transportation is more than bridges, roads, and rail. As we plan, design, and manage projects that move people and goods from Point A to Point B, we create connections that transform our communities. Every airport, road, bridge, port, or transit project is an opportunity to make communities safer, cleaner, and more resilient. Together, we're making an impact around the world. Your Opportunity We are seeking an experienced Document Controller to support a large, complex infrastructure design program in Austin, TX. This role is critical to maintaining the integrity, accessibility, and governance of project information across a multi-disciplinary team and multiple stakeholders. The ideal candidate brings a strong command of document control processes, attention to detail, and hands-on experience with Procore and SharePoint in a fast-paced project environment. This is an opportunity to play a central role in delivering a landmark infrastructure project. You'll work alongside a high-performing team, contribute to establishing best-in-class project controls, and help ensure the successful delivery of a complex, high-visibility program.Your Key ResponsibilitiesMaintain the project's document control system, procedures, and workflowsManage the receipt, logging, distribution, and tracking of all incoming and outgoing project documentationEnsure documents are properly classified, version-controlled, and stored in accordance with project and client requirementsAdminister and maintain document management platforms, including Procore and SharePointCoordinate with engineering disciplines, project management, and external stakeholders to ensure timely document flow and approvalsMonitor and report on document status, including review cycles, approvals, and overdue itemsSupport configuration and enforcement of naming conventions, metadata standards, and filing structuresMaintain transmittal logs, document registers, and audit trailsAssist in onboarding team members on document control procedures and systemsSupport audits and quality assurance processes related to document managementYour Capabilities and Credentials10+ years of document control experience on large infrastructure, transportation, or engineering projectsDemonstrated experience using Procore and SharePoint as document management systemsStrong understanding of document control principles, including versioning, workflows, and records managementExperience supporting multi-disciplinary design teams (civil, structural, systems, etc.)High level of organization, accuracy, and attention to detailStrong communication skills with the ability to coordinate across diverse teamsExperience with design-build or progressive design-build projectsFamiliarity with ISO standards or formal quality management systemsAbility to develop and improve document control processes and workflowsPositive attitude, good energy, and proven passionEducation: Bachelor's degree requiredMinimum of 10 years of related experienceYou will work in an open-concept office setting. Local travel may be required for attending client or public meetings, scoping new assignments, and visiting project sites. This description is not a comprehensive listing of activities, duties or responsibilities that may be required of the employee and other duties, responsibilities and activities may be assigned or may be changed at any time with or without notice.Stantec is a global leader in sustainable engineering, architecture, and environmental consulting. The diverse perspectives of our partners and interested parties drive us to think beyond what's previously been done on critical issues like climate change, digital transformation, and future-proofing our cities and infrastructure. We innovate at the intersection of community, creativity, and client relationships to advance communities everywhere, so that together we can redefine what's possible.If you're looking for a career that moves, join our team of professionals who are passionate about the future of transportation.