Accounts Payable Specialist

Job Description

Job Description

Spyglass Corporate Services Group offers small and medium sized companies world class corporate services. Companies that utilize the services of Spyglass can focus on their core businesses while Spyglass provides a level of administrative and corporate support that they otherwise would not enjoy. We are currently looking for an Accounts Payable Specialist to join our team located in Lake Forest. 

• Perform day-to-day processing of Accounts Payable transactions 
• Receive and verify invoices and requisitions for goods and services; match, batch and code invoices and prepare for entry into the accounting system; match, batch, and code expense reports into the system 
• Review payable accounts to ensure information is properly recorded and the records contain appropriate authorization for payment 
• Process payments during weekly check run; prepare manual checks on an as needed basis 
• Maintain proper backup files for research and reference 
• Review invoices and statements for accuracy and to ensure all the information appearing on them is accurate and complete; verify questionable transactions or amounts with various department 
• Reconcile vendor statements and verify amount owed; reconcile freight invoices to statements to ensure accuracy 
• Check figures, postings, and documents to ensure accuracy, mathematically correct, and properly coded 
• Correct and note errors for A/P Manager to handle 
• Talk to current vendors inquiring about payment; request invoices if not received and process 
• Work with internal and external customers on questions, referencing payment terms of invoice or invoice clarification 
• Clean up vendor master database; collect W-9's and proper remit to addresses 

Our wish list:

• 2+ years accounts payable/receivable experience 
• Strong knowledge of Microsoft Office Suite (i.e. Word, Excel, Outlook) 
• Excellent written and verbal communication skills and good organizational skills 
• Oracle experience a plus 
• Accurate, detail oriented, with a sense of urgency to get the job done 
• Enjoys working in a team environment 

Benefits, benefits, benefits:

• $22.75 - $28.33 per hour 
• Medical, dental, vision and employee assistance program to keep you and your family well 
• 401K with employer match to help prepare for your retirement someday 
• Life insurance, long term disability and accident plan to help with the unexpected 
• Paid Time Off (PTO) and holiday pay to enjoy life and relax 
• Discount tickets to movies and attractions to help enjoy those PTO days and holidays 

If all this sounds interesting and you can check off our wish list we’d like to meet you. Apply today!