Legal Operations Coordinator

Legal Operations Coordinator

Join Boehringer as a Legal Operations Coordinator and help strengthen the systems, processes, and data that support effective outside counsel management for the Legal Department across the United States.

• Serve as a key partner to Legal, Finance, Information Technology, and External Legal Service Providers by supporting matter management, e-billing, reporting, and operational controls.
• This Ridgefield, CT based role offers the opportunity to improve legal service delivery, optimize the Preferred Partner Network, and turn matter and spend data into practical business insights.

As an employee of Boehringer Ingelheim, you will actively contribute to the discovery, development and delivery of our products to our patients and customers. Our global presence provides opportunity for all employees to collaborate internationally, offering visibility and opportunity to directly contribute to the companies success. We realize that our strength and competitive advantage lie with our people. We support our employees in a number of ways to foster a healthy working environment, meaningful work, mobility, networking and work-life balance. Our competitive compensation and benefit programs reflect Boehringer Ingelheims high regard for our employees

• Coordinates all U.S. Legal Department activities related to the Matter Management and eBilling System and related outside counsel billing and invoicing, including serving as a first line approver of U.S. Legal bills, providing functional support for the system, managing security parameters, coordinating the on-boarding and training of new users and ongoing training of existing users, ensuring system integrity and coordinating all contacts with and interaction with IT.
• Manages Preferred Provider Network (PPN) of outside counsel law firms and renewal of such network; handles issues and resolves disputes that arise with respect to PPN, optimizes value added services of the PPN and ensures tracking and coordinates utilization of such services; liaison between different legal functions and legal operations function as it relates to outside counsel management; leads projects relating to improving productivity, process improvement and cost optimization relating to Legal Department outside counsel management; assists Legal Department in identifying appropriate outside counsel and vendors.
• Prepares reports for General Counsel, Corporate Legal, Finance and others. Such reports include spend and budget analyses, as well as matter update reports.
• Establishes and updates eBilling system controls to ensure accurate data into system and accurate reporting out of system.
• Develops processes for outside counsel interface with the Legal Department eBilling system (including ensuring security processes). Coordinates with outside counsel to ensure accurate and up-to-date data, compliance with outside counsel requirements, and e-billing processes. Ensures that Preferred Partner Agreement requirements are integrated into system to the maximum extent possible to ensure optimal billing practices. Interfaces with outside counsel to help resolve any non-substantive billing discrepancy.
• Interface to other internal Boehringer Stakeholders, most commonly Finance (including Internal Audit) and IT, to ensure accurate reporting, system controls, security and fee allocations as well as auditing of those requirements.

• College education from an accredited institution required
• Requires at least five (5) years experience either working in the Legal Department of a pharmaceutical company or at least five (5) years experience in billing coordination with law firms, including broad knowledge of legal department matters (litigation, investigations, counseling, contracts, etc.) and attorney/paralegal processes surrounding those matters.
• Requires advanced knowledge of various systems such as matter management systems, Microsoft Office (Excel, Word, and Power Point) and possess both excellent communication and organization skills. Requires experience in an operations role, strategy development, and project management
• Legal IT compliance and legal ethical obligations
• Requires at least five (5) years experience either working in the Legal Department of a pharmaceutical company or at least five (5) years experience in billing coordination with law firms, including broad knowledge of legal department matters (litigation, investigations, counseling, contracts, etc.) and attorney/paralegal processes surrounding those matters.
• Advanced proficiency with matter management and e-billing systems and Microsoft Office, particularly Excel, Word, and PowerPoint.
• Demonstrated experience in legal operations, process improvement, strategy development, reporting, and project management.
• Excellent communication, organization, analytical, and stakeholder-management skills, with the ability to manage multiple priorities and deadline

Eligibility Requirements

Must be legally authorized to work in the United States without restriction.

Must be willing to take a drug test and post-offer physical (if required).

Must be 18 years of age or older.