Contract Administrator

Consertus is a global capital program management and advisory firm that combines deep human expertise with advanced digital tools to deliver smarter, faster, and more sustainable outcomes. Headquartered in Miami, Florida, and supported by a team of more than 1,000 professionals worldwide, we help clients plan, execute, and optimize large-scale capital programs.

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About this Role:

Consertus is seeking a Contract Administrator to support its Metrolink program. This role will help manage Metrolink's prime contracts, which may involve coordinating with subconsultants when needed. The Contract Administrator will also assist with reviewing and approving incoming requests, ensuring they align with the agency's established requirements and standards.

Key Responsibilities:

• Analysis of Direct Labor Rates:
  • Review and verify that each subconsultant submits the most recent payroll register/statement for all proposed employees, along with a completed contract rate sheet.
  • Evaluate proposed staffing by position, noting that multiple employees may be identified for a single role.
  • Cross-check direct labor rates for each proposed employee against the corresponding payroll register to ensure accuracy and consistency.
  • Confirm that the proposed maximum rate for each position on the contract rate sheet does not exceed the rate of the highest-paid employee within that position.
  • Document findings and ensure compliance as part of the contract review and approval process.
• Analysis of Audited Overhead Rates:
  • Review and verify that each subconsultant submits a valid Audited Overhead Rate (AOR) statements, prepared by an independent CPA in accordance with the RFP requirements (IP-9 Audit and Prevailing Wage Requirements).
  • Ensure that only acceptable documentation, as defined in the RFP, is included; reject non-compliant submissions such as Caltrans rates, consolidated, prepared, compiled, or tax statements.
  • For firms established after the required fiscal years, confirm submission of the earliest available AOR statement.
  • Analyze and confirm that the proposed overhead rates on each subconsultant's contract rate sheet do not exceed the audited rates reflected in the approved AOR statements.
  • Document findings and ensure compliance as part of the contract review and approval process.
• Escalation Procedures
  • Ensure the proposed annual escalation rate does not exceed 3%.
  • Review and verify that the escalation rates listed on each subconsultant's contract rate sheet comply with the maximum 3% annual increase for each contractual year.
  • Confirm compliance through analysis and document findings as part of the contract review process.

Minimum Qualifications

Required Experience

• Bachelor's degree in Business , Public Administration , or a related field
• 3-5 years ' experience performing contract compliance, management or administration in related field
• Knowledge Overhead Rates is a plus
• Knowledge of Prevailing Wage requirements is a plus

Working Hours & Location: Full-time, exempt role with standard business hours. In addition, this is a hybrid position: onsite 4 days a week in Pomona, CA, with the 5th day remote.
Work schedule is Monday - Friday.

Compensation Range: $104,000 - $145,600 annually; Eligible for Bonus

What's In It for You:

• Comprehensive Health Coverage (medical, dental, vision)

• Optional benefits like pet insurance, legal insurance and supplemental health plans
• 401(k) with day-one eligibility. You'll get a 100% match on the first 3% of your eligible compensation and 50% match on contributions between 3% and 5% of your pay.
• Generous time off: 10 paid holidays, and PTO stating at 15 days, growing to up to 25 days
• Access to Consertus Academy for continuous learning and development

How to Apply:

If you are an experienced contract compliance professional interested in supporting Metrolink, then we'd like to hear from you. Please apply through the Consertus Careers portal and upload your most recent resume (PDF preferred).

Equal Employment Opportunity Statement:

Consertus is proud to be an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome applicants from all backgrounds and identities, and we do not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, disability, age, veteran status, or any other protected status.