Scheduling Coordinator
$22.17 - $32.47 per hourUniversity of Chicago
Scheduling Coordinator
Reporting to the Assistant Director, Event Management, the Scheduling Coordinator has primary responsibility for the intake and scheduling of events in Student Centers, as well as post-event administration. The Scheduling Coordinator schedules and approves space reservations, manages internal holds and building hours in the Event Management System (EMS), directs and supports student employees who help process reservations for or support events within. The Scheduling Coordinator manages all invoicing and revenue collections. Additionally, the Scheduling Coordinator executes a variety of administrative tasks, including communication with vendors, clients and campus partners, as well as utilizing EMS for data entry, extraction and management. Administrative activities and special projects which support the Student Centers team may be assigned.
Responsibilities
- Event Scheduling and Client Services: Manage event intake and scheduling events in Student Centers event spaces, using the Event Management System (EMS) platform or other event software. Creates room diagrams for events via Social Tables.
- Work closely with Center for Leadership and Involvement (CLI) to coordinate Registered Student Organization (RSO) events. Often participating in RSO training.
- Identify and coordinate basic client service needs, including clarification and training for clients on event policies and procedures, event walkthroughs, and access and rental of venue inventory or third-party rentals.
- Input internal holds, blocks, and building hours for Student Centers event spaces.
- Provides direction and support to student employees working in the office or on related events.
- Process, input, and confirm reservations for the quarterly room lottery process.
- Fiscal Administration: Manage post-event invoicing and billing of all clients.
- Manage department software subscriptions.
- Ensure that all payables are processed in partnership with the Student Centers Financial Management team.
- Manage revenue deposits and ledger reconciliation in accordance with of policies and procedures of the University.
- Administrative: Provide high-level administrative support for a fast-paced, constantly evolving and service-oriented office.
- Serve as the front-facing employee of the department and directing operations and events inquiries to the right team member.
- Work with the Assistant Director, Events Management and other Student Centers leadership in defining annual objectives.
- Plan and propose new approaches to facilities space usage and management and help plan the annual calendar of signature events.
- Student employee task delegation/management.
- Other tasks as assigned.
Competencies
- Demonstrate University Stewardship & Serve as a Brand Ambassador.
- Exhibit Business Acumen Organizational Astuteness.
- Communicate Effectively & With Influence.
- Ensure Decision Quality, Accountability & Drive Results.
- Display Emotional Intelligence.
Education, Experience, or Certifications
Education:
- High School Diploma or GED equivalent required.
Experience:
- A minimum of one year of experience in higher education, in another non-profit setting or in an administrative position required.
Technical Knowledge or Skills
- Demonstrated skill and knowledge of, or ability to learn quickly the internal workings of the University as well as technology tools including MS Excel, MS Word, MS Outlook, MS Teams, Box, EMS, and Social Tables.
- Demonstrated organizational skills required.
- Ability to communicate clearly, both verbally and in writing.
- Ability to work independently with a high degree of initiative.
- Must be detail-oriented, be able to work on and prioritize multiple projects, and work under pressure and meet deadlines.
- A commitment to quality and to providing the team with the most valuable service possible required.
- Ability to exercise sound judgment and solve problems required.
- Must be able to identify communication goals in the framework of overall marketing and public relations goals and develop clear, focused communications strategy to meet those goals; experience with staff management and budget planning.
- Preferred: EMS knowledge is preferred.
Working Conditions
- Work Schedule: Monday-Friday 8:30am-5:00pm
- Occasional required overtime to allow for participation and coverage of evening, weekend, and annual signature events.
Pay Range
- $22.17 - $32.47 hourly
Required Documents
- Resume
- Cover Letter
The University of Chicago uses AI-assisted tools to streamline and augment some recruitment processes; however, AI is not used to make hiring decisions. When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Benefit Eligibility
Yes
The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off.
$42.35k - $70.58k
Job Description Under direct supervision, performs any combination of basic clerical and administrative support tasks requiring general knowledge and application of various established work methods and procedures. Job Responsibilities Duties may include, but...SuggestedWork experience placementWork at office$25k - $65k
...We are expanding our team and seeking Remote Scheduling Coordinators to assist with organizing and managing service- and itinerary-related requests. This is a fully remote position with flexible scheduling and structured training provided. Candidates based in Chicago,...SuggestedLocal areaRemote workWork from homeFlexible hours$20 - $25 per hour
...Sports Coordinator The Sports Coordinator is responsible for enhancing the i9 Sports Experience for players and coaches. The Sports... ...build professional relationships Ability to work a varied work schedule including weekends and some evenings (for the full duration of...SuggestedHourly payLocal areaAfternoon shift- ...improving the lives of the Guests we serve, the MDS/Clinical Coordinator R.N. plays a critical role in providing leadership in the... ...findings. 26. Participate in compliance trainings as scheduled and adhere to compliance plan. Work Environment This job...SuggestedTemporary workWork at officeLocal areaShift workRotating shift
$15 - $20 per hour
...Benefits: Flexible schedule Free uniforms Opportunity for advancement Benefits/Perks A team-based atmosphere... .... What does your company do? Job Summary The Sports Coordinator is responsible for enhancing the i9 Sports Experience for...SuggestedHourly payLocal areaFlexible hoursAfternoon shift$73.97k - $104.3k
...spare parts lists from equipment histories, OEM manuals and the Knowledgebase system. Verifies the availability of parts prior to scheduling the job. Arranges for special tools and auxiliary equipment when required. Maintains an organized and prioritized work order...Full timeWork at office$43.5 - $64 per hour
...Senior Collections Coordinator Cooley is seeking a Senior Collections Coordinator to join the Accounting & Finance team. Position summary... ...are required Preparation of historical billing and payment schedules for attorneys and clients Firm wide training related to collection...Hourly payTemporary workFlexible hours- ...environment. About the Role: As a CBRE Workplace Experience Coordinator, you will be the integral administrative anchor of our... ...contact for clients and external guests, manage meeting room scheduling, and support catering events. Maintain responsibility for...Hourly paySecond jobWork at officeVisa sponsorshipFlexible hours
$17.05 - $24 per hour
...the transformation. GENERAL SUMMARY & SCOPE The Guest Coordinator is responsible for engaging with guests and promoting the... ...guidelines. In partnership with the EM, utilize the Ulta Beauty scheduling tools (e.g., services booking system, payroll management...Full timePart timeWork experience placementWork at officeLocal areaFlexible hoursShift workAfternoon shift- ...POSITION OVERVIEW The Workplace Experience Coordinator serves as the operational and cultural hub of the office, ensuring employees... ..., and workplace notifications. Coordinate workplace scheduling requests, conference room utilization, office resources, and...Temporary workWork at officeMonday to FridayFlexible hoursAfternoon shift
$18 - $23 per hour
...Job Description Job Description Job Title: Care Coordinator Location: Ivy Veterinary Care - Chicago, IL About Ivy Veterinary... ...professionalism Answer phone calls, respond to inquiries, and schedule appointments Check clients in and out, process payments,...Hourly pay$23.17 - $39.42 per hour
...Shipping Coordinator Job Summary: Under moderate supervision, facilitates communication between production, sales and distribution... ...accounting support activities. May assist with transportation scheduling and warehouse operations. Incorporates and ensures safety...Temporary workWork at office- ...rewarding career in healthcare? We are looking for a Staffing Coordinator to join our caring and supporting team at Harmony Healthcare &... ...guidelines. Essential Functions Assures adequate number of staff are scheduled at all times to meet the guest's needs as well as federal,...Daily paidTemporary workLocal areaShift work
$74.7k - $99.5k
...The Practice Coordinator coordinates the development, creation, and management of the Intelligence Team’s collateral. The role transforms... ..., ensuring all materials reflect the firm’s brand guidelines. Schedules and tracks content development timelines and approval of...Temporary workFor contractorsLocal areaFlexible hours- ...About the job Travel Coordinator Work From Anywhere Do you love organizing, paying attention to details, and helping others create unforgettable... ...professional travel booking website just for you Flexible schedule—you choose when you work A supportive remote team culture...Remote workFlexible hours
$70k - $80k
...Staffing Coordinator In the United States - Chicago | Houston | San Francisco | Boston | Atlanta We are currently seeking a Staffing... ...strongly preferred. 0‑3 years of experience in work staffing, scheduling, resource planning and/or project management. Demonstrates strong...Summer internshipWork at officeWork from homeFlexible hours- ...Utilization Management Coordinator Responsibilities Shape the future of behavioral health care throughout the Forest Park community by... ...Management staff including but not limited to assigning and scheduling; reviewing and approving documentation and reports; advising...
- ...University Medical Center is hiring an Access Center Specialist II to manage clinical and non‑clinical calls, scheduling, and referrals. You will coordinate with practice staff to meet access and scheduling goals, while upholding Rush policies and patient confidentiality...
- ...real estate services firm, is seeking a Workplace Experience Coordinator to provide exceptional customer service and workplace support... ...while supporting events, vendors, and workplace initiatives. Schedule is Monday-Friday, 8am-5pm or 7am-4pm. What You'll Do...Contract workWork at officeMonday to Friday
$23 - $25 per hour
...for identifying top candidates? In this vital role, the Onsite Coordinator will manage the field employee workforce, enforce safety... ...impact on our clients' success, we want to hear from you! Pay, Schedule, and Location $23-25/hr., depending on experience, paid weekly...Weekly payLocal areaMonday to FridayFlexible hours- ...outcomes at lower cost. About the Role As an experienced Practice Coordinator reporting to the Practice Manager, you will work in a fast‑... ...Provide exceptional service representative of Kindbody Scheduling & Billing Oversee clinic schedule and calendar—assist with booking...Full timeWork at officeWorldwideFlexible hours
- ...Effortless travel solutions ETS is seeking a Client Experience Coordinator to act as the primary point of contact for clients, ensuring... ...planning process. This remote position offers flexible scheduling, professional development opportunities, and travel-related perks...Remote workFlexible hours
- ...Job Summary The MDS Coordinator will assist MDS and restorative teams regarding proper assessment of residents within their designated... ...Medicare/PA meetings on the same day and time each week or as scheduled. 2. Monitor and complete all Medicare admission/discharges...Temporary workImmediate start
- ...01(k)-retirement plan About The Role We are looking for a MEP Coordinator to join our MEP team on our project in Mount Prospect, IL. This... ...contractors and vendors involved in the project. Coordinate schedules, budgets, reports, and documentation for mechanical and electrical...Full timeFor contractorsFor subcontractorNight shiftAfternoon shift
- ...operations in Diagnostic Imaging and Cardiopulmonary Services. Coordinates supply services, imaging tracking, legal service request,... ...Skills required include Front Desk aptitude, computer skills and scheduling experience. Prior medical experience is preferred. This is...Flexible hours
$60k - $70k
...and other job-related reasons. Description The Philanthropy Coordinator provides administrative, operational, and project support to... ...Responsibilities 1. Administrative Support Provide administrative and scheduling support, including managing calendars, preparing meeting...Work at officeLocal area- ...SUMMARY The Staffing Coordinator position is responsible for ensuring appropriate staffing for our facility while maintaining the staffing... ...department. ESSENTIAL DUTIES AND RESPONSIBILITIES Maintain schedule for Certified Nursing Assistants (C.N.A.s) and Nurses (RNs and...Work at office
- ...,000 Sign On Bonus JOB SUMMARY ~ The Resident Care Coordinator is an experienced Health Care Provider who ensures a current... ...established departmental policies and procedures. Oversees the scheduling, completion, and accuracy of all MDS item sets. Coordinate...Local areaRelocation package
- ...As a Remote Travel Experience Coordinator, you will support travelers throughout the entire planning and travel process. Your role focuses... .... Benefits ~100% remote work environment. ~ Flexible schedule that fits your lifestyle. ~ Training and professional development...Remote workFlexible hours
- ...to help you go to school to become a clinician? As TMC's Rehab Coordinator, you will oversee administrative tasks and coordinate patient... ...company and facility staff. Completes and monitors treatment scheduler and staff scheduler; secures PRN coverage when needed as...ReliefWork at officeFlexible hours
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Scheduling Coordinator. Be the first to apply!
- delivery coordinator Chicago, IL
- workforce coordinator Chicago, IL
- visual merchandising coordinator Chicago, IL
- contracts coordinator Chicago, IL
- minimum data set coordinator Chicago, IL
- studio coordinator Chicago, IL
- database coordinator Chicago, IL
- network coordinator Chicago, IL
- localization coordinator Chicago, IL
- document control coordinator Chicago, IL


