Workplace & Experience Coordinator [Remote]

About Egen: 

Egen is a fast-growing and entrepreneurial company with a data-first mindset. We bring together the best engineering talent working with the most advanced technology platforms, including Google Cloud and Salesforce, to help clients drive action and impact through data and insights. We are committed to being a place where the best people choose to work so they can apply their engineering and technology expertise to envision what is next for how data and platforms can change the world for the better. We are dedicated to learning, thrive on solving tough problems, and continually innovate to achieve fast, effective results. If this describes you, we want you on our team.

Want to learn more about life at Egen? Check out these resources in addition to the job description.

About the opportunity:

We’re looking for a polished, proactive Office Manager who doubles as a stellar Executive Assistant. You’ll keep our Naperville and Chicago offices running like a well-oiled machine, while also supporting a few of our senior leaders with scheduling, travel, and general admin magic.

This role is perfect for someone who thrives in fast-paced environments, enjoys creating order and clarity in dynamic environments, and finds joy in making other people’s lives easier.

This is a hybrid role—expect to be onsite 1–2 days a week in either Naperville or Chicago, and remote the rest of the time.

What You’ll Be Doing:

• Own the vibe: keep our offices welcoming, stocked, and running smoothly
• Be the first face guests see and the friendly point of contact for team needs
• Coordinate onboarding logistics: desks, laptops, welcome kits, badge access, and more
• Manage office supplies, snacks, swag, mail, deliveries, and vendor relationships
• Plan and coordinate in-office lunches, team events, and culture-building moments
• Provide executive assistant support to senior leaders:
• Manage calendars and schedule meetings
• Book and coordinate travel (flights, hotels, cars, etc.)
• Keep things on track with reminders, agendas, and follow-ups
• Pitch in with light financial admin: check processing, supply orders, expense tracking
• Jump into ad hoc projects across People Ops, IT, and beyond—you’re a trusted utility player

About You:

• You’ve got a winning personality—approachable, positive, and easy to work with
• You bring a hospitality mindset to everything you do, whether it’s greeting a visitor or managing a last-minute calendar shift
• You’re a natural organizer with an eye for detail and a get-it-done attitude
• You love supporting people and making their day easier
• You can juggle a dozen tabs—literally and metaphorically
• You’re just as comfortable scheduling a leadership offsite as you are stocking the snack drawer
• You communicate clearly, kindly, and with a little flair
• You can travel between Naperville and Chicago weekly (don’t worry, we’ve got good coffee at both)

What You Bring:

• 2+ years in office admin, coordination, or operations—bonus points for EA experience
• Calendar and travel management chops (you’ve booked more flights than United)
• Proficiency with Google Workspace (Gmail, Calendar, Docs, Sheets, etc.)
• Familiarity with onboarding, basic IT troubleshooting, and office logistics
• Comfortable with light finance tasks (invoices, expenses, ordering)

Compensation & Benefits:

This role is eligible for our competitive salary and comprehensive benefits package to support your well-being:

- Comprehensive Health Insurance

- Paid Leave (Vacation/PTO)

- Paid Holidays

- Sick Leave

- Parental Leave 

- Bereavement Leave

- 401 (k) Employer Match

- Employee Referral Bonuses

Check out our complete list of benefits here - >

The salary range for this role is $70,000 - 90,000, commensurate with experience and qualifications.

Important:   All roles are subject to standard hiring verification practices, which may include background checks, employment verification, and other relevant checks.

EEO and Accommodations:

Egen is an equal opportunity employer and is committed to inclusion, diversity, and equity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veterans’ status, or any other characteristic protected by federal, state, or local laws. Egen will also consider qualified applications with criminal histories, consistent with legal requirements. Egen welcomes and encourages applications from individuals with disabilities. Reasonable accommodations are available for candidates during all aspects of the selection process. Please advise the talent acquisition team if you require accommodations during the interview process.