Payroll Specialist
$35 - $40 per hourAston Carter
Payroll Specialist
Our client in Seattle, WA is currently hiring for a Payroll Specialist. This position is a hybrid opportunity working 2 days per week in office (Monday and Wednesday) and 3 days remotely. The Payroll Specialist will be responsible for processing multi-state payroll for approximately 200 employees while supporting payroll tax compliance, general ledger reconciliations, month-end close activities, and payroll system administration.
Pay: $35.00/hr - $40.00/hr (depending on years of experience, payroll experience, software proficiency, and relevant industry experience)
Location: Seattle, WA (Hybrid: 2 days onsite, 3 days remote)
Schedule: Monday and Wednesday onsite, 8:00 AM - 4:30 PM | Standard 40 hours per week
Duration: 6 Month Contract-to-Hire
Responsibilities
Process monthly and semi-monthly payroll for approximately 200 employees in a multi-state environment.
Review, approve, and post employee timesheets while ensuring accuracy and completeness.
Coordinate with Human Resources regarding employee changes, new hires, terminations, payroll deductions, and payroll updates.
Execute multiple payroll runs each month within established timelines and company requirements.
Ensure timely and accurate payroll tax payments and filings, including 941 tax filings.
Support payroll system administration, including setup of tax jurisdictions, earnings codes, deduction codes, and reporting enhancements.
Reconcile payroll-related general ledger accounts.
Assist with month-end and year-end close activities, including journal entries and reconciliations.
Prepare payroll analysis, compensation reporting, and financial reports as requested.
Utilize Paylocity, Deltek Vantagepoint, Excel, and related payroll/accounting systems to support daily operations.
Maintain compliance with payroll regulations, company policies, and reporting requirements.
Collaborate with finance and HR teams to identify opportunities for process improvements.
Qualification Requirements
3+ years of payroll processing experience in a multi-state environment.
Experience processing payroll for both hourly and salaried employees.
Experience with Paylocity.
Experience with payroll tax filings and compliance, including 941 filings.
Experience with Deltek Vantagepoint or other Deltek platforms.
General Ledger experience, including account reconciliations and journal entries.
Proficiency with Microsoft Excel.
Strong understanding of payroll accounting, deductions, garnishments, benefits administration, and reconciliations.
Bachelor's degree in Accounting, Business, Finance, or related field preferred.
Experience within Architecture, Engineering, Construction (A/E/C), or another project-based environment preferred.
Disqualifiers
No payroll processing experience.
No multi-state payroll experience.
No payroll tax filing experience.
No experience using payroll platforms such as Paylocity, ADP, or similar systems.
No general ledger reconciliation or payroll accounting experience.
Less than 3 years of relevant payroll experience.
Employee Value Proposition
Opportunity to join a nationally recognized architecture and design firm with a collaborative and mission-driven culture.
Hybrid work schedule offering flexibility and work-life balance.
Exposure to both payroll and accounting responsibilities for expanded career growth.
Work alongside experienced finance and accounting professionals.
Subsidized public transportation pass available.
Downtown Seattle location with nearby parking options.
Modern office environment with collaborative workspaces, caf amenities, and shared technology resources.
Contract-to-hire opportunity with long-term growth potential.
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