KC096 - Part-Time Personal Assistant - Manhattan/White Plains, NY

Personal, Family, And Household AssistantA warm, professional family based in Manhattan with a newly purchased home in White Plains is seeking an experienced Personal, Family, and Household Assistant to provide approximately 20 guaranteed hours per week of support. This is a unique hybrid position that combines remote administrative work for the family as a whole with hands-on household management in both Manhattan and White Plains.The ideal candidate is highly organized, proactive, technologically savvy, and enjoys taking ownership of projects. The family is looking for someone who can anticipate needs, solve problems independently, and help simplify the day-to-day logistics of a busy household. The family currently employs a full-time nanny and plans to hire a part-time housekeeper for the White Plains residence in the future.The position will primarily focus on family administration, vendor coordination, household projects, errands, scheduling, and supporting the family's eventual transition into their new White Plains home in 1-2 years. There will likely be renovation projects in the future, though plans are not yet finalized. The family values professionalism, maturity, excellent judgment, discretion, warmth, and someone who naturally takes initiative without requiring significant oversight.The family would especially appreciate someone who enjoys helping create structure, proactively identifies ways to improve household operations, communicates openly, and is happy to take genuine ownership of their responsibilities. They are seeking a collaborative partner rather than someone who simply waits for direction.Start Date: As soon as possibleSchedule: Approximately 20 guaranteed hours per week with flexibility. The role will likely include approximately 1 hour of remote work on the days they are not working their full days, along with two larger work blocks each week. The family is requiring one day a week to be spent at their White Plains home to check on the home and also complete any tasks that must be completed on-site. If there are not any in-home specific tasks for the White Plains home that week, then the rest of the PA work may be completed from off-site, but you must travel to the home once a week to do a walkthrough at minimum. Then the 2nd long day will likely be spent in-person in Manhattan. Exact scheduling will be determined collaboratively and may evolve based on household needs. The role is a mix of remote computer work, in-person at both of their homes, and running errands.The family is flexible regarding how hours are structured and values outcomes over rigid scheduling. They envision:General responsiveness, typically within 1–2 hours, during the workweek to provide a timeline on the taskTwo larger in-person work blocks of 8.5 hours each week to be split between Manhattan and White PlainsA one-hour block of remote administrative work for the remaining days of the weekApproximately half of the role completed remotely and half completed in personFlexibility to adjust in-person versus remote hours based on moving, renovation, and household project needsNo Friday evening or Saturday work due to Shabbat observanceResponsibilitiesManage family calendars, appointments, and schedulingCoordinate vendors, contractors, deliveries, and home service appointmentsOversee projects at the White Plains residence, including future renovation projects as neededComplete regular property walkthroughs and maintenance checklistsAssist new homeowners with home maintenance tracking, inventory management, and identifying recurring maintenance needsCoordinate and help hire service providers, including future housekeeping support for the White Plains homeReceive deliveries and organize household purchasesCoordinate returns and exchangesBook travel arrangements and assist with travel logisticsAssist with insurance, medical, and household administrative tasksPay household utilities and manage routine household accountsOrder household supplies and maintain inventoriesRun family errands as neededPrepare the White Plains home for family arrivals, including grocery shopping, inventory checks, and general readinessCoordinate with the nanny, housekeeper, contractors, and outside vendorsTrack expenses, maintain receipts, and organize records for household auditing purposesPossibility of occasional pet care for the family's friendly cat, including feeding during trips out of townOn slower weeks, assist with light meal preparation. Though this is not required, it would be a major bonus for the familyThe family maintains a Kosher home and observes Shabbat. Occasional Shabbat preparation assistance may be appreciated. The family is happy to provide guidance regarding protocols.Occasional emergency backup support may be helpful if childcare coverage is unexpectedly needed, such as transportation or supervision assistance. Extensive childcare experience is not required, and candidates will not be disqualified if they are unable to provide childcare support.Qualifications5+ years of experience as a Family Assistant, Household Manager, Personal Assistant, or similar role in a private household or a mix of private household and a corporate settingExceptional organizational and project management skillsStrong technology skills and comfort managing digital calendars, scheduling platforms, and online orderingExcellent written and verbal communication skillsHighly proactive with strong problem-solving abilitiesMature, professional, and discreetSelf-starter who requires minimal supervisionStrong follow-through and accountabilityComfortable managing multiple ongoing projects simultaneouslyExcellent interpersonal skills and ability to build positive working relationships with both principalsFlexible and adaptable as household needs evolveComfortable working independently between multiple propertiesStrong communication skills and willingness to provide regular updates on workload, priorities, and project statusSpanish-speaking ability is a plus, as the family's nanny speaks Spanish with the child and both parents have conversational Spanish skillsRequirementsValid driver's license requiredPersonal vehicle strongly preferred; however, exceptional candidates without a vehicle may still be consideredComfortable commuting between Manhattan and White Plains weeklyLegally authorized to work in the U.S. as a W-2 employeeStrong English communication skillsNon-smoker preferredComfortable working in a Kosher household and respecting Shabbat observancesSalary and Benefits$52,000-$62,400($50–$60/hr DOE)Approximately 20 guaranteed hours per weekW-2 employmentMileage, train fare, parking, tolls, rideshare, and other approved travel expenses reimbursed5 days PTO2 sick daysPaid holidaysFlexible schedule with advance notice for most projectsPotential for additional hours during moving, renovation, or other project-intensive periodsLong-term opportunity with a warm, appreciative family