Executive Assistant Office Manager

Executive Assistant / Office Manager

We are currently seeking candidates for an Executive Assistant / Office Manager role with a highly successful investment management firm located in Boston, MA. The Executive Assistant / Office Manager will be responsible for supporting C-Suite executives and managing day-to-day office operations. The ideal candidate will be bilingual in English and Spanish , and have 3+ years of experience supporting executives, managing complex calendars, and coordinating travel arrangements.

This is a 36-month contract-to-hire position paying between $38-$50/hour (depending on experience).

This role supports a hybrid work model, consisting of 4 days on-site and 1 day remote per week.

Responsibilities:

• Act as a key administrative partner to the CEO and senior leadership team, supporting both strategic needs and daily operations
• Coordinate scheduling for multiple executives, including high-volume meetings and complex domestic and international travel arrangements
• Organize and support meetings by coordinating agendas, materials, and all related logistics
• Draft, edit, and manage executive communications, presentations, and briefing documents
• Monitor competing priorities and ensure action items are tracked, progressed, and completed on time
• Manage overall office functionality, including coordination with external vendors and support for onboarding and workspace setup
• Serve as the central contact for office-related matters and operate as a reliable liaison with internal teams and external partners
• Handle sensitive and confidential information with a high level of discretion while assisting with ad hoc initiatives and special projects
• Provide additional support as needed

Qualifications:

• Bachelors degree required
• Minimum of 35+ years experience in an executive assistant, administrative, or office operations role within investment management, financial services, or a comparable professional services environment
• Advanced working knowledge of Microsoft Office tools, including Word, Excel, PowerPoint, and Outlook
• Full professional fluency in both English and Spanish , with strong written and verbal communication skills
• Demonstrated ability to organize, prioritize, and manage time effectively in a fast-paced environment
• Proven professionalism, sound judgement, and ability to maintain confidentiality
• Strong follow-through capabilities paired with exceptional attention to detail

For immediate consideration, interested and qualified candidates should send their resume to Jackson at View email address on click.appcast.io