Facilities Coordinator 3

Job Description

Job Description

We are looking for an experienced and adaptable Facilities Coordinator 3 to support daily workplace operations. This is a Contract position focused on front desk coverage, facilities coordination, vendor support, and maintaining a high standard of service across multiple office floors. The ideal candidate is comfortable working in a flexible seating environment, uses technology confidently, and brings a detail-oriented approach to both employee and visitor interactions.

Responsibilities:
• Oversee day-to-day facilities support for assigned office floors, helping maintain an organized, safe, and well-functioning workplace.
• Perform routine walkthroughs to identify service needs, address presentation issues, and help ensure the office remains clean and operational.
• Receive, prioritize, and follow up on maintenance and service requests, coordinating work through completion while maintaining strong customer service standards.
• Partner with vendors, building staff, and service providers to schedule repairs, monitor progress, and minimize disruption to employees and guests.
• Provide backup support for reception and mailroom operations, including visitor assistance, package handling, and general front desk coverage as needed.
• Assist with meeting, conference, and event support by preparing spaces and coordinating related workplace services.
• Maintain site records, service documentation, and operational information with accuracy and attention to detail.
• Support office services such as supply coordination, equipment oversight, access pass administration, and general workplace assistance.
• Contribute to a collaborative team environment by working closely with site leadership and responding flexibly to changing business needs.• Experience in facilities coordination, office administration, front desk support, or a similar workplace services role.
• Strong customer service skills with the ability to interact effectively with employees, visitors, vendors, and building management.
• Comfort using workplace technology and web-based tools, including Google applications and facilities systems such as Corrigo.
• Ability to manage multiple requests, stay organized, and follow established procedures in a fast-paced office setting.
• Familiarity with vendor coordination, service scheduling, documentation, and general office operations.
• Capable of working independently while also contributing effectively within a team-oriented environment.
• Clear communication skills and sound judgment when handling reception, access, and workplace support needs.
• Basic hands-on problem-solving ability is helpful, though advanced maintenance experience is not required.