Facilities Coordinator

Facilities Coordinator – JLL Job Overview Under the direction of the Senior Facilities Manager, the Facilities Coordinator oversees the effective operation, maintenance, and improvement of facility systems and services. The role serves as a concierge and security coordinator, delivering a hospitality‑driven workplace experience while ensuring a safe, secure, and well‑managed office environment. Responsibilities Workplace Services & Reception Serve as the primary point of contact for employees, visitors, and vendors, delivering a professional and welcoming experience Manage front desk operations, including visitor check‑in via systems (e.g., Envoy), badge issuance, and host notifications Provide guidance on workplace services, amenities, and policies Act as a central contact for workplace requests, issues, and support Maintain shared spaces to ensure cleanliness, organization, and readiness Handle mail, packages, and deliveries Access Control & Security Coordination Issue, manage, and troubleshoot employee and visitor badges and access permissions Monitor access control systems and escalate irregularities or alarms to Global Security/GSOC Coordinate vendor and contractor access, including escorting when required Conduct routine office patrols to identify safety hazards, unsecured areas, or suspicious activity Act as the on‑site lead during incidents, including medical, safety, and evacuation events Support emergency preparedness activities, drills, and audits Document and report incidents, daily activity, and security concerns in a timely manner Administrative & Facilities Operations Interface with vendors, building management, and service providers Submit and track maintenance and facility service requests Support onboarding and offboarding processes in partnership with HR and Security Maintain logs, records, and workplace documentation Manage daily operations of building systems, including HVAC, plumbing, electrical, safety, and security Oversee routine and preventative maintenance schedules; coordinate emergency repairs as needed Conduct facility inspections and risk assessments; address any deficiencies or hazards promptly Develop budgets for facility operations and projects; monitor spending, forecast needs, and report on variances Ensure compliance with health, safety, local, and environmental regulations Lead and execute facility‑related projects (e.g., refurbishments, fit‑outs, relocations, capital improvements, maintenance initiatives) from inception to completion, ensuring delivery on time, within scope, and budget Required Qualifications Proven experience in facilities coordination or similar administrative role Strong understanding of facilities management principles, building systems, construction and maintenance practices, and safety and code compliance requirements Strong vendor management, negotiation, and budgeting experience Excellent communication, leadership, and problem‑solving abilities Proficiency with facilities and project management software/tools (e.g., CAFM, CMMS, MS Project) Ability to manage multiple priorities simultaneously and work under pressure Preferred Qualifications Bachelor’s degree in Engineering, Facilities Management, Project Management, Construction Management, Business Administration, or related field (or equivalent work experience) Project management or construction experience Location Austin, Texas Work Shift Monday–Friday, 8:00 AM–5:00 PM Salary $50,000 – $60,000 Benefits 401(k) plan with matching company contributions Comprehensive Medical, Dental & Vision Care Paid parental leave at 100% of salary Paid Time Off and Company Holidays Early access to earned wages through Daily Pay Equal Opportunity Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. #J-18808-Ljbffr