Facilities Coordinator 5

Job Description

Job Description

We are looking for a detail-oriented Facilities Coordinator 5 to support day-to-day workplace operations across sites in Austin, Texas. This is a Contract position with the potential to convert to a longer-term opportunity, offering a fast-paced environment that values responsiveness, organization, and strong service delivery. The role partners with facility leadership, vendors, and onsite teams to keep offices running smoothly, coordinate maintenance and logistics, and maintain an excellent experience for employees and visitors.

Responsibilities:
• Coordinate daily facility activities across assigned locations, ensuring workspaces remain safe, organized, and fully operational.
• Partner with facility managers, engineers, and service providers to schedule repairs, preventative maintenance, and routine building support with minimal interruption to business activities.
• Serve as a key point of contact for employees, guests, and vendors by handling requests promptly and providing clear follow-up on facility-related matters.
• Manage office logistics such as meeting room arrangements, supply ordering, equipment support, and other site services needed for smooth daily operations.
• Support small facility projects and administrative tasks by tracking progress, maintaining timelines, and helping the team meet operational priorities.
• Create and maintain purchase orders, assist with invoice processing, and provide support for budget tracking, expense review, and related documentation.
• Keep site records, operational documents, and facility information current, including materials tied to moves, events, reception activities, and building services.
• Assist with vendor coordination, contractor onboarding steps, and required workplace documentation, including candidate screening processes and site access support when needed.• At least 2 years of experience in a facilities coordination or workplace operations role.
• Proficiency with Microsoft Office applications, including tools used for reporting, scheduling, and documentation.
• Strong time management skills with the ability to balance multiple priorities across more than one location.
• A proactive work style with a high sense of urgency and a track record of responding quickly to requests and issues.
• Experience working with vendors, service providers, and internal stakeholders in an office environment that requires attention to detail.
• Ability to manage administrative tasks related to procurement, invoicing, records, and general office support.
• Effective communication skills in English, with the ability to interact effectively with employees, visitors, and external partners.