HR Coordinator

Job Description

Job Description

At Ferraro Foods, our Human Resources team supports employees through every stage of their journey with the company—from pre-hire and onboarding through employee changes and offboarding.

We are looking for an HR Coordinator who is organized, detail-oriented, and comfortable managing multiple HR processes in a fast-paced environment. This role works closely with HR leadership, Payroll, IT, Safety, and other internal teams to help ensure employee transactions are completed accurately, timely, and in compliance with company requirements.

Internally, this position is titled Employee Lifecycle Specialist.

What You’ll Bring to the Table

• Coordinate pre-hire and onboarding activities for new employees, including background checks, drug testing, required documentation, and other role-specific requirements

• Track DOT-related pre-hire requirements for driver positions in partnership with the Safety/DOT team, including medical cards, licenses, Clearinghouse documentation, and required testing

• Assign and monitor electronic onboarding tasks and maintain new hire onboarding checklists and trackers

• Collect required Form I-9 documentation and complete E-Verify cases for new hires, rehires, and reverifications

• Ensure pre-hire and onboarding documentation is complete, accurate, and properly maintained

• Process and track employee lifecycle changes, including new hires, promotions, transfers, pay changes, and terminations

• Maintain accurate employee information within HR systems and internal tracking tools

• Partner with Payroll to communicate employee changes accurately and on time

• Coordinate employee system access setup and deactivation by submitting and tracking IT Helpdesk requests

• Support employee offboarding, including documentation, system deactivation, and final pay coordination

• Maintain employee personnel files and HR records, including I-9s, medical records, disciplinary documentation, performance reviews, certifications, and training records

• Complete employment verifications and respond to employee data requests

• Assist with HR audits, reporting, compliance initiatives, and special projects

• Support interview scheduling, candidate communication, and other recruitment coordination as needed

• Monitor HR inboxes and respond to employee, candidate, and internal stakeholder inquiries in a timely and professional manner

The Ingredients for Success

• High School Diploma or equivalent required; Associate degree preferred

• 1–2 years of HR Coordinator, HR Assistant, or administrative support experience preferred

• Experience working with HR systems, employee records, or HR-related data strongly preferred

• Comfortable working in spreadsheets and maintaining detailed trackers

• Strong attention to detail and accuracy

• Excellent organizational and time management skills

• Clear written and verbal communication skills

• Ability to manage multiple priorities in a fast-paced environment

• Ability to handle confidential and sensitive employee information with discretion and professionalism

• Bilingual Spanish preferred

Why You’ll Love Working Here

• Be involved in the full employee lifecycle, from pre-hire through offboarding

• Gain hands-on exposure to multiple areas of Human Resources

• Work closely with HR, Payroll, Safety, IT, and leaders across the organization

• Build experience in HR systems, compliance, onboarding, employee records, and HR operations

• Join a fast-paced HR team where accuracy, organization, and follow-through make a direct impact on the employee experience

The Details

• Department: Human Resources

• Schedule: Monday–Friday

• Compensation: $25 - $30 per hour

• Benefits: Medical, dental, vision, 401(k) with company contribution, paid time off, paid holidays, and additional voluntary benefit offerings

Apply today and become part of the team supporting our employees throughout their journey with Ferraro Foods!

Ferraro Foods is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

MON - FRI | 9:00 AM - 5:30 PM