Administrative Assistant II

Job Description

Job Description

CORA Services is a dynamic and growing not for profit organization in Philadelphia. For more than 50 years, CORA has served children and families experiencing emotional, academic and social challenges that impact their development and productivity. Our mission is to empower children, young people and families to thrive through quality and compassionate service.

We are currently seeking a Part-time Administrative Assistant II  to join our Clinical Services Division at CORA's Early Years Program located at: 2137 E. Huntingdon St., Philadelphia, PA 19125. The Administrative Assistant II , Early Childhood - ABA, is responsible for managing the building reception for the EC-ABA program, maintaining program operation records and completing data entry, as well as assisting the Clinical Director with daily operational tasks of the EC-ABA program. 

This is a Part-time, 28 hours per week, 12-month position

SCHEDULE: Monday & Tuesday 8:30 am - 1:30 pm and Wednesday, Thursday, Friday 8:30 am - 2:30 pm.

Minimum starting pay: $20 per hour. (Pay rate is commensurate with experience).

All CORA team members are expected to uphold the mission, vision and values of CORA Services which includes valuing all individuals and supporting each individual’s potential for growth.

In addition, as an Administrative Assistant II, your duties will include:

• • Welcome and Reception
    • Receive general phone calls and emails, attend to the front door intercom, assist in monitoring daily operations (program calendar, program schedules, staffing schedules).
    • Assist with building transitions of outside vendors, agencies, and family members. Provide backup for staff short breaks as needed.
    • Monitor program internal phones, walkies, emails and cameras (when possible) to facilitate in building coordination of operations.
  • Record keeping and Data entry
    • Complete data entry for enrollment, electronic record benefits assignment, and timely accounting of daily service delivery.
    • Assist HR and Clinical Director in maintenance of staff files.
    • Assist clinical team in processing of documents for client’s electronic files.
    • Manage basic client intake and insurance verification as needed.
  • Operational Tasks
    • Assist program Clinical Director with staff scheduling and managing call outs.
    • Review and report to Clinical Director on daily census and daily billing.
    • Complete necessary reporting and reminders on documentation compliance for all service delivery.
    • Other programmatic enhancement support as needed.

CORA Services Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religious creed, sex, national origin, age, disability or genetics.