Payroll Administrator

Payroll Administrator
Dallas, TX - hybrid, 3 days onsite


We are seeking a detail-oriented Payroll Administrator to manage end-to-end payroll processing across a complex global, multi-entity organization. This role is responsible for administering payroll operations in an Excel-driven environment while partnering with multiple third-party payroll providers to ensure employees are paid accurately and on time. The Payroll Administrator will maintain payroll records, support payroll compliance, prepare reporting, resolve employee inquiries, and continuously improve payroll processes across multiple jurisdictions.


This position requires strong technical payroll knowledge, exceptional attention to detail, advanced Excel skills, and the ability to coordinate effectively with internal stakeholders and external payroll vendors in a fast-paced international environment.


Compensation $100-120K Bonus



Key Responsibilities

• Process end-to-end payroll for multiple domestic and international legal entities, ensuring timely and accurate payroll execution.
• Coordinate payroll processing activities with multiple third-party payroll service providers across various countries and jurisdictions.
• Collect, validate, and reconcile payroll data including new hires, terminations, promotions, compensation changes, bonuses, commissions, equity transactions, and other payroll-related adjustments.
• Prepare, review, and maintain complex Excel workbooks used to compile, validate, and reconcile payroll data prior to payroll submission.
• Perform payroll audits and reconciliations to ensure payroll accuracy, identify discrepancies, and resolve issues before payroll is finalized.
• Maintain payroll records, documentation, and supporting schedules in accordance with company policies and regulatory requirements.
• Assist with payroll tax, statutory, and regulatory compliance by coordinating with external payroll providers and internal finance teams.
• Support monthly, quarterly, and annual payroll reporting, reconciliations, and accounting close activities.
• Prepare payroll-related journal entries and reconcile payroll accounts as assigned.
• Partner with Human Resources, Finance, Accounting, Tax, and external vendors to ensure accurate employee data and payroll processing.
• Respond to employee payroll inquiries regarding pay, deductions, taxes, benefits, leave balances, and other payroll-related matters.
• Assist with year-end payroll activities including annual tax reporting, reconciliations, and regulatory filings in partnership with payroll providers.
• Support internal and external audits by providing payroll documentation and responding to audit requests.
• Identify opportunities to improve payroll processes, strengthen internal controls, and increase operational efficiency within an Excel-intensive environment.
• Maintain confidentiality of sensitive employee and payroll information.

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, Business Administration, or a related field preferred.
• 3-6 years of payroll administration experience in a multi-state and/or global payroll environment.
• Experience processing payroll across multiple legal entities.
• Experience coordinating payroll with third-party payroll providers.
• Strong understanding of payroll regulations, taxes, wage and hour requirements, and payroll compliance.
• Advanced Microsoft Excel skills, including complex formulas, pivot tables, lookups, data validation, and reconciliations.
• Experience working in highly manual or Excel-driven payroll environments.
• Ability to manage multiple payroll cycles, deadlines, and competing priorities with minimal supervision.
• Strong analytical, organizational, and problem-solving skills.
• Excellent communication and customer service skills with the ability to interact professionally with employees at all levels.
• High degree of accuracy, discretion, and attention to detail.
• Experience supporting international payroll operations is strongly preferred.
• Certified Payroll Professional (CPP) designation is a plus.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual's skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company's 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.


EEO Notice


Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.


Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io .


Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal .

Representation Notice


By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice


Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. More details about Vaco by Highspring's use of AI can be found here ( ). Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers. Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice


Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to:

• the individual's skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.