HR / Office Admin

Job Description

Job Description

We are looking for a detail-oriented HR / Office Admin to help create a welcoming, well-run workplace in Exeter, New Hampshire. This position combines human resources coordination with day-to-day office administration, ensuring employees, visitors, and vendors have the support they need. The role plays an important part in maintaining organized operations, supporting employee programs, and keeping workplace services and communications running smoothly.

Responsibilities:
• Oversee daily front-office activities, including receiving mail, coordinating shipments, greeting visitors, and helping manage building access.
• Track inventory levels for office, kitchen, and facility materials, place orders as needed, and maintain accurate purchasing and vendor records.
• Arrange workplace services such as maintenance, vending, water delivery, and other site support to keep the office fully operational.
• Assist human resources with interview scheduling, onboarding preparation, employee surveys, and upkeep of personnel information in HR systems.
• Support hiring activities by coordinating job advertisements, organizing candidate interviews, and maintaining recruitment-related documentation.
• Help administer employee time-off and labor record updates while handling sensitive information with a high level of confidentiality.
• Contribute to employee engagement efforts by assisting with recognition programs, meetings, events, travel arrangements, and shipments for remote staff.
• Maintain internal communication channels by updating intranet content, preparing announcements, and sharing relevant employee feedback with HR.
• Coordinate workplace safety activities, including scheduling quarterly safety meetings, tracking participation, and maintaining emergency readiness materials and training records.• At least 2 years of experience in human resources support, office administration, or a similar role requiring strong attention to detail.
• Associate degree in Human Resources, Business, or a related field preferred.
• Background assisting with onboarding, recruiting coordination, vendor relations, or comparable administrative functions is preferred.
• Strong organizational skills with the ability to manage competing priorities and meet deadlines consistently.
• Clear written and verbal communication skills with a detail-oriented and service-focused approach.
• Proven ability to handle confidential employee and company information with discretion.
• Proficiency with Microsoft Office and comfort learning HR or business systems; experience with platforms such as Paylocity is a plus.
• Ability to work independently while also partnering effectively with employees, leadership, and cross-functional teams.